10 personal trainer software that will define fitness management in 2025

Running a personal training business is more than just helping clients crush their fitness goals. A lot is happening behind the scenes. Scheduling sessions, tracking progress, managing payments, and keeping up with client communication. 

It can quickly feel like you are juggling a million things at once. 

But don’t worry, there’s a solution. Technology has stepped in with personal trainer software designed to make these tasks easier. This way, you can focus on what you do best: guiding clients to success. `

In this piece of content, we will introduce 10 outstanding personal trainer software tools that will change the game for fitness management in 2025. 

So let’s take a closer look without any further delay. 

Quick comparison: Top features at a glance

Here’s how these personal trainer software tools compare across key features. Look at the following table for a quick comparison and find the perfect fit for your fitness business.  

1. Wellyx 

Wellyx leads the pack when it comes to personal trainer software. It offers a comprehensive suite of tools tailored to fitness professionals. It simplifies every aspect of gym and client management while enhancing the trainer-client relationship. 

Key features of Wellyx: 

• Automated marketing: Engage clients with personalized emails and campaigns. 
• Reporting and analytics: Gain insights into your business performance with detailed reports. 
• Custom mobile App: Provide clients with a branded app for updates, bookings, and progress tracking.
• Client Management: Keep all client information, goals, and progress in one central place. 
• Payment Processing: Accept payments effortlessly and track invoices without hassle.  
• Streamlined Scheduling: Easily book, reschedule, or cancel sessions with an intuitive calendar. 

Why trainers love Wellyx: 

Wellyx is not just a software solution. It’s a partner in your success. It frees up more time for you to grow your business and build stronger client connections by automating repetitive tasks. 

Pricing 

Wellyx offers flexible pricing plans tailored to businesses of all sizes. The plan starts from Excel at $149 per month, which includes basic essential features suitable for a PT studio startup. Contact their team to find a plan that works for you.

2. Trainerize 

Trainerize is popular for trainers focusing on online coaching and hybrid training models. 

Key features of Trainerize:

• Integrations: Works seamlessly with fitness trackers like Apple Watch and Fitbit. 
• Video-based coaching: Share exercise videos for better client understanding. 
• Nutrition tracking: Help clients stay on top of their diets. 
• Workout templates: Build and share personalized workout plans. 

Why choose Trainerize:

Trainerize empowers to extend their services online. This makes it ideal for those running remote or hybrid programs.  

Pricing: 

The plan starts at $10 per month per client, with discounts for higher volume. 

3. TrueCoach

TrueCoach helps trainers deliver personalized programming to clients efficiently. 

Key features of TrueCoach:

• Template library: Save time by reusing existing program templates. 
• Feedback sharing: Easily share videos and comments for real-time guidance. 
• Progress tracking: Monitor client achievements with detailed insights. 

Why choose TrueCoach: 

It’s perfect for trainers who prioritize client progress tracking and effective communication. 

Pricing 

Starts at $26.34 per month, billed annually with a one-month free trial.   

4. PT Distinction 

PT Distinction is a versatile platform that supports a wide range of training styles. 

Key features of PT Distinction:

• Client app: Offer a professional app experience for your clients. 
• Group training support: Manage multiple clients with ease. 
• Customized training plans: Tailor workouts to individual needs. 
• Comprehensive assessments: Evaluate clients thoroughly before creating plans. 

Why choose PT Distinction:

 Its flexibility and powerful client management features make it suitable for both bolo trainers and teams. 

Pricing 

Starts at $19.90 per month for up to three clients.  

5. MY PT Hub

My PT Hub is an all-in-one solution for trainers who want flexibility and ease of use. 

Key features of My PT Hub:

• Meal planning: Provide nutrition guidance alongside fitness plans. 
• Habit tracking: Help clients build healthier habits. 
• Branding options: Customize the app to reflect your brand. 

Why choose My PT Hub:

 Its blend of customization and user-friendly features make it a favorite for trainers at all levels. 

Pricing 

Starts at $14.40 per month with unlimited clients. 

6. Virtuagym 

Virtuagym offers a holistic approach to fitness management for trainers and gyms. 

Key features of Virtuagym: 

• Integrated payment tools: Simplify invoicing and billing.
• Community feature: Build a sense of community among clients.
• Client progress tracking: Monitor workout and diet progress seamlessly. 

Why choose Virtuagym:

 It is perfect for trainers who want a full-featured platform that also fosters client engagement. 

Pricing 

Pay for a plan that fits your budget, not theirs. Get a free quote tailored to your business needs now. 

7. FitSW

FitSW is a simple yet effective tool for personal trainers focused on accountability. 

Key features of FitSW: 

• Progress charts: Visualize client progress. 
• Appointment management: Simplify session scheduling. 
• Workout tracking: Track client workouts easily. 

Why choose FitSW:

It’s ideal for trainers who need a straightforward solution to manage their clients and keep them accountable.  

Pricing 

Starts at $19 per month for 5 clients. 

8. Glofox 

Glofox is designed for trainers working in gym or studio settings. 

Key features of Glofox:

• Payment tools: Track and manage payments with ease. 
• Marketing automation: Attract and retain clients with targeted campaigns. 
• Scheduling simplified: Manage bookings and cancellations effortlessly. 

Why choose Glofox:

Its robust tools make it a great option for gym-based trainers looking to streamline operations. 

Pricing 

Contact Glofox for pricing details tailored to your needs. 

9. PushPress

PushPress focuses on helping trainers streamline operations effectively. 

Key features of PushPress: 

• Marketing Integrations: Connect with tools like Slack, Mailchimp, and Zapier.
• Check-in features: Manage class attendance effortlessly.
• Free plan available: Get started without any financial commitment.  

Why choose: 

Its free plan and scalable features make it ideal for startups and small gyms. 

Pricing 

Starts at $0 for the free plan, and the pro plan is $159 per month. 

10. Zen Planner

Zen Planner combines fitness management tools with exceptional customer support. 

Key features of Zen Planner:

• Automated billing: Simplify your financial processes. 
• Business insights: Gain valuable insights into performance metrics.
• Scheduling tools: Manage appointments with ease. 

Why choose Zen Planner:

Zen Planner’s strong focus on customer success makes it a reliable option for trainers looking to grow their business. 

Pricing 

Starts at $99 per month. 

Why Wellyx stands out 

While every software on this list brings something valuable to the table, Wellyx remains unmatched in its comprehensive approach to personal trainer management. It combines powerful features with an intuitive design that prioritizes both trainer efficiency and client satisfaction. 

Whether you are managing a small group of clients or running a full-scale fitness business, Wellyx adapts to your needs and scales as you grow.  

Take your fitness business to the next level

Choosing the right personal trainer software can change everything. It’s not just about handling tasks. In fact, it’s about creating a better experience for your clients and setting your business up for success. 

Wellyx stands out with its powerful features and easy-to-use design, making it the top choice for fitness professionals.

Ready to take your business to new heights? Try Wellyx and experience the difference.