Gym management software built to run and grow your gym

Wellyx is the all-in-one gym management software trusted by gyms, fitness studios, and PT studios worldwide. From access control and payroll to bookings, billing, and marketing, our gym software brings every operation into one connected platform, so your team spends less time on admin and more time growing memberships.

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W e l l y x O v e r v i e w

The #1 choice for gym owners who want to grow

Wellyx is a game changer in the gym management software world. Others do not compare to the function, ease of use and excellent onboarding Wellyx provides. I actually did a trial with Gym Master before, powerful tool, but almost too much.
Mindbody was costing us around £620 a month and we still had to pay about £5,000 just for the hardware on the entry system. Door integration was absolutely critical for us, and Wellyx handled it without a separate bill. Switching was the easiest decision we made this year.
Until switching to Wellyx, I didn't believe one gym management software could handle it all, bookings, access control, and payments. Since the move we've cut roughly ten hours a week on admin and the member experience has never been smoother.
We signed up for Wellyx access control and we're now adding speed gates. PayTabs was already the processor we needed locally, so having everything, entry, payments, memberships inside one software removed three separate vendors.
Wellyx has been great to work with. The team is very responsive and they aim to please all the time. For a growing gym, that level of 24/7 human support is something I consider very important.
The built-in waitlist management keeps every class full without spreadsheets or staff follow-ups. We've seen attendance climb steadily month-on-month since we switched. Wellyx is our hero for boosting retention.

Real gym, real results, no script

The fitness industry loses roughly 29% of members every year, according to IHRSA, not because gyms lack effort, but because disconnected software lets revenue, engagement, and access management slip through the gaps. See how Wellyx customers use one connected platform to manage bookings, run marketing, control access, and grow memberships. What once required five separate tools now lives in one place, built for your team and your members.

Join thousands of gyms that made the switch

From independent boutique studios to multi-location operators across 5 continents.

Automate, streamline and grow your gym

Engage Members-using-wellyx

Streamline operations 

Simplify scheduling, staff workflows, billing, and reporting in one gym management system. Automate the daily admin and remove the guesswork, so your team can focus on delivering a standout member experience and growing your fitness business without burning out.

Streamline Operations_with_wellyx-crm

Engage members

Build stronger member connections with automated, personalized communication. Send SMS, WhatsApp, emails, in-app alerts, or calls from one platform. Wellyx gym software times every message around member behavior, so your community stays connected.

Increase-Revenue-with-wellyx's payment-platform

Increase revenue

Turn leads into loyal members with built-in gym CRM and sales tools. Track pipeline in real time, personalize outreach, and automate follow-ups. Whether you run a commercial gym, boutique studio, or martial arts academy, scale conversions without adding admin.

What gyms need from software in 2026

Members expect instant bookings, smooth check-ins, and online class options. Staff need schedules, payments, and marketing to run without chaos. The gyms that don’t fix this gap close. The ones that do, scale.

What gyms need from software in 2026

What Wellyx can do for you

A gym CRM software built to drive conversions

Wellyx isn’t just gym CRM software, it’s a complete gym client management software platform built to engage, nurture, and convert prospects. From the first inquiry, every interaction is tracked, guided, and personalized.

Automate follow-ups, design engagement journeys across SMS, email, and WhatsApp, monitor preferences, and build lasting relationships that go well beyond the first signup.

Manage memberships end-to-end with Wellyx

Handle every membership in one place with Wellyx gym membership software. Create flexible plans, track signups, renewals, and cancellations, and automate reminders for upcoming payments. Support shared, family, and corporate memberships without workarounds, and run unlimited members on every plan, no seat caps. Reduce churn with clear retention insights, and make smarter decisions on pricing, packaging, and long-term growth.

Seamless gym scheduling software, built by operators

Built by gym owners tired of clunky calendars and overbooked rooms, Wellyx gym scheduling software works for commercial gyms, CrossFit boxes, bootcamps, and PT studios. Book trainers, classes, rooms, and equipment without the chaos. Pair it with our gym booking software so members can reserve sessions 24/7 from any device. Everything stays in sync across your schedule, staff, and space.

Grow your fitness business with smarter marketing

Wellyx’s AI-powered gym marketing tools send the right message at the right time. Whether you’re launching a new gym or running advanced campaigns, reach the right audience across email, SMS, WhatsApp, and in-app messaging. Create targeted campaigns, automate nurture journeys, and keep members informed about offers, classes, and renewals, all without switching between platforms or chasing manual lists.

Power your front desk with Wellyx gym POS system

Wellyx gym POS system is built for speed, accuracy, and ease, letting you track stock, process payments, and sell more without slowing down your front desk. Sell memberships, products, and services from one platform, with transactions syncing automatically to member records. Manage inventory, track revenue, and give members a smooth checkout experience, whether at the counter, on the app, or online.

Gym payroll that handles PT commissions and shift cover

Whether you’re paying full-time staff, PTs on commission, or independent contractors, Wellyx gym payroll automates calculations, tracks performance-based earnings, and handles shift cover and leave without manual work. Set custom commission structures per trainer, log certification and insurance expiry dates, and keep payouts timely and compliant. Focus on growing your business while the system keeps payroll organized and audit-ready.

The five reasons gym owners switch to Wellyx

After conducting 50+ migration interviews with gym operators of all sizes, the same five problems come up almost every time. Whether someone is leaving Mindbody, moving off Glofox, or finally dismantling a stack of tools that were never built to work together, the reason is always operational, never commercial. 

Price is the last thing on their mind. What drives the switch is the daily friction: the admin that won’t go away, the data that lives everywhere and nowhere, the sense that the software is adding work rather than removing it. A platform billing $129 a month changes nothing if your front desk still runs on a spreadsheet.

Common gym problem How Wellyx gym software solves it
Missed bookings and admin overload
Self-service scheduling and a member booking app eliminate manual booking management entirely
No-shows and late payments
Automated payment reminders and pre-payment for bookings reduce both with no manual chasing
Low retention and missed upsells
Lifecycle CRM and targeted marketing automation keep members engaged and spending
Staff rota confusion
Drag-and-drop staff scheduling with shift visibility for the whole team
Disconnected tools and double entry
One platform with everything essential built in, no add-ons required

A branded app, exclusively for your members

Every Wellyx plan includes native mobile apps for members and staff as standard, no extra charge, no seat caps. For gyms, fitness studios, and PT studios ready to go further, the optional branded app puts your gym’s own identity in the App Store and Google Play. Members book classes, reserve personal training, make contactless payments, and stay connected to your gym anytime, anywhere, all under your brand. 

Unlike marketplace apps that list your gym alongside competitors, the branded Wellyx app is exclusively yours. When members log in, they see only your gym, no competitor ads, no distractions, just your community, your experience, your brand, driving real member engagement.

Give your PT studio a professional, branded look
Gym & Fitness Billing Management System

Scalable gym billing software that protects and grows revenue

With Wellyx, you get automated billing, recurring payments, invoice tracking, smart payment retries, and automatic card updates, the gym billing software essentials that protect revenue as your business grows. Built-in GDPR and PCI-DSS compliance keeps sensitive payment data secure at every step. 

Accept payments in USD, GBP, AUD, EUR, and CAD through Stripe, PayTabs, and GoCardless, with some of the lowest merchant rates in the industry. Stay on top of cash flow, failed transactions, and member payments with real-time insights, so financial planning becomes clearer and decisions become faster.

24/7 access control

Wellyx is the all-in-one gym management software with access control built in as standard. Across the gym management platforms we’ve benchmarked side-by-side, Wellyx is the only one that includes native access control; every other major platform routes it through a third-party integration or a separate hardware subscription. Manage entry, automate security, and control your entire facility with native gym access control.

Save time with Wellyx

Save
time

From automating bookings to managing memberships, cut the hours you spend on admin with Wellyx gym management software that runs itself.

Reduces friction with Wellyx

Reduce
friction

Say goodbye to clunky fitness studio software and the workarounds every new hire has to be taught. Wellyx gym software just works.

Cut costs with Wellyx

Cut
costs

Wellyx integrates with payment providers like Stripe and PayTabs, low-merchant-fee partners that keep more of every transaction in your pocket.

Built for every type of gym, not one-size-fits-all

The right gym management software depends on the type of gym you run. Wellyx is built to fit three operating models, with vertical depth on each.

Easy online booking, member engagement tools, and a branded member app that makes your fitness studio stand out. Perfect for specialist training spaces.

  • Yoga
  • Pilates
  • Dance
  • Martial arts

Robust gym access control, automated payment processing, advanced reporting, and staff management across every department. Built for commercial gyms running 24/7 operations with complex staff rotas.

  • Commercial gyms
  • Health clubs

Centralized member data, unified billing, scalable marketing automation, and one dashboard across every site. Designed for franchise networks who need consistency without overhead.

  • Multi-site
  • PT chains
  • Fitness studios
Big-box gyms
Boutique studios
Multi-location chains

Key features

24 integrated gym management features. One platform. No add-ons required. From member engagement and booking to gym access control, CRM, marketing automation, video on demand, and live streaming, all 24 features are included in our software for gyms from day one. No bolt-ons, no surprises.

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Memberships/packages

Create flexible memberships that fit every lifestyle, from gym-only access to bundles with PT sessions, classes, and retail add-ons.

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Inventory management

Stay stocked without stress. Wellyx alerts you before supplies run low, keeping retail and operations running smoothly.

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Scheduler

Plan classes, trainers, and rooms with ease. No double bookings, just a clear schedule for staff and members.

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Facility rental

Simplify rentals with conflict-free booking, so your space earns more and disappoints fewer.

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Digital forms

Ditch the paper trail. Store, access, and manage forms instantly with organized digital templates.

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Payroll management

Automate PT commission structures, shift cover, time-off, leave requests, all from one gym payroll management system.

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Mobile apps

Native member and staff apps included on every plan, built for real-time management on the go.

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Access control

Secure 24/7 gym access with native hardware and automated entry, no third-party software needed.

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Video on demand

Turn your training library into a new revenue stream with subscription or pay-per-view content.

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Waitlist

Never lose momentum. Auto-manage waitlists so classes stay full and members stay engaged.

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Integrations

Connect Stripe, PayTabs, GoCardless, WhatsApp, and Twilio without admin overhead.

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Member portal

Empower members with self-service booking, billing, and account management that saves you time.

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Marketing Automation

Deliver personalized campaigns across WhatsApp, email, and in-app messages that actually feel relevant.

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Promo codes

Nudge hesitant prospects with smart discounts that convert leads into paying members.

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Rewards program

Turn everyday activity into loyalty. Reward visits, purchases, and participation with built-in member retention software.

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Gift cards

Let members share the experience. Seasonal or personal gift cards bring new faces through the door.

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Lead nurturing workflow

Move prospects smoothly from the first inquiry to loyal customer with gym automation and lead nurturing work flows.

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Two-way messaging

Real-time SMS and in-app messages keep the gym-human connection alive.

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Lead management

Focus on relationships, not spreadsheets. Convert leads with smarter tracking and follow-ups.

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Point of sale (POS)

Sell memberships, products, and services from one platform, with inventory synced in real time.

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Billing management

Automate billing, invoices, recurring payments, and failed transaction handling, all in one place.

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Online bookings

Give your members friction-free booking at their convenience, from any device, at any time of their choice.

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Membership upgrade

Make it simple and easy for members to switch plans or add services without unnecessary staff intervention.

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Sales reporting & insights

Know what's working with gym reporting tools. Built-in gym analytics track performance and power smarter decisions.

How to choose the right gym management software for your gym

Not all gym management software is built the same. Here are the key criteria to evaluate before you commit:

Features and functionality

Does it cover membership management, class scheduling, billing, staff management, and reporting as standard?

User-friendly
interface

Is it easy for both staff and members to navigate, with mobile apps for on-the-go access and minimal training required?

Built-in
integrations

Does it connect with your payment processors, marketing tools, and access control hardware?

Scalability and
growth

Can it support multiple locations and a growing membership base without switching platforms?

Security and
compliance

Does it offer role-based staff access, GDPR and PCI-DSS compliance, and alignment with local payment, tax, and data regulations?

Transparent
pricing

Are core features included from the starting plan, or do you pay extra as you grow?

Customer
support

Is help available 24/7 from real people, not chatbots or AI agents, when something goes wrong?

Trial or
demo

Can you test the full platform before committing, with no long-term contract required?

Wellyx meets every one of these criteria, and includes all core features from the starting plan at $99/month.

Online Bookings

Online booking that works

Wellyx gym booking software makes reservations simple, fast, and reliable. Your booking page shouldn’t be a roadblock. Wellyx keeps it seamless, mobile-friendly, and fully branded, so members book anytime, from any device, without friction or fallback to phone calls.

Integration with Wellyx

Integration

Wellyx gym software connects your bookings, payments, marketing, and member data, all in one place. Whether it’s Stripe, PayTabs, or custom systems, our gym software integrates it all. You’ll save hours, reduce admin errors, and enjoy a smooth, unified experience across locations.

Customers love Wellyx

Gym owners love us

Wellyx gives your team real help, 24/7, from real people, not AI agents or scripted replies. Whether it’s tech setup, billing questions, or member issues, support is fast, human, and built around how gyms actually operate.

Multiple Locations GIF

Multi-location gym software for franchise and multi-site operators

Run every site from one centralized dashboard with location-level reporting, shared member access, and per-location staff permissions. Configure memberships across all locations, selected locations, or a flagship site, and scale from two gyms to twenty using Wellyx’s gym manager software, without multiplying admin.

Supporting you every step of the way

Free data migration

Switching gym software should feel structured, not stressful. Wellyx provides free data migration with no downtime, member records, billing, and bookings move in a week or less, handled by our team, not yours.

Real human support

Get 24/7 human support from real experts who understand how gyms actually run, not chatbots, not AI agents, not scripted replies, just real help. Whether it’s billing, CRM setup, or access control, you talk to a person.

Smart automation

Wellyx automates bookings, billing, and member communications with built-in workflows. Free up calendar time and deliver a consistent member experience that keeps clients engaged from day one.

Easy setup

Wellyx is fitness gym software designed for speed and simplicity. Skip the outdated tools, drop the workarounds, and move in with a clean, intuitive interface. Set up in minutes and start running your gym without friction.

No contracts, no catch

Wellyx offers a free demo and zero long-term contracts. Try the platform, explore all features, and stay only because it helps your gym grow, not because you are locked into a shady plan.

Built to scale

From startups to multi-location fitness businesses, Wellyx scales with your growth. Advanced CRM features, reporting tools, and automated billing power your gym at every stage.

All-in-one simplicity

Wellyx offers a free demo, transparent pricing, and zero long-term contracts. Try every feature, stay because it helps your gym grow, not because you’re locked in. No hidden fees, no surprise charges, no fine print.

All-in-one simplicity

Simplify operations with an all-in-one gym management system. Wellyx combines scheduling, CRM, payments, and access control in one powerful, easy-to-use software platform.

24/7 expert help

Get 24/7 expert help from Wellyx. Whether it’s through live chat, Zoom, or a quick phone call, our support team is ready to assist you at every time, so your gym operations never miss a beat.

Transparent pricing, no surprises

Most gym management software makes you pay more as you grow, locking automation, CRM, and access control behind higher tiers while the starting plan barely covers the basics. Wellyx works differently. Every plan is built to give you genuine value from day one, with no add-ons required for the features that matter most to running your gym.

What you get Wellyx Most gym software systems
All-in-one features
Included from day one
Often split across plans
CRM & lead management
Built-in
Add-on or limited
Marketing automation
Included
Locked to higher tiers
Access control
One-time hardware cost
Rare, or charged extra
Multi-location support
Included
Limited or enterprise-only
Member & staff mobile apps
Both included
Both Often limited or extra cost
Transparent pricing
 Clear tiers, no hidden fees
Quote-based or fine print

Everything your gym needs, starting at just $99/month

Starting from $99/month, you get membership management, online bookings, scheduling, facility rental and the core tools your gym needs to run. As your business grows, step up to the mid-tier plan at $199/month for marketing automation, staff management, inventory tracking, loyalty programs, and POS, or the advanced plan at $299/month for lead management, premium access control, and the full feature set to maximize revenue across every location.

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Meet our specialists

Talk to a real product expert who understands your gym. Book a free session to explore how Wellyx gym software can meet your business and member goals, answer your questions, and get you started fast, with no lock-in required.

Powering the growth of gyms around the world

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A global team, locally connected to your success

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Gym management software FAQs

Got questions? We’ve got answers. Browse through our frequently asked questions to find quick and helpful information about our gym management software.

Gym management software is the system that runs your fitness business from one place. Instead of juggling separate tools for memberships, bookings, billing, staff schedules, communication, and member records, you manage everything through one connected platform. That matters because gyms rarely struggle from a lack of effort; they struggle from scattered systems, repeated admin, missed payments, and leads that slip through the cracks. Cloud-based gym management software fixes that by centralizing the operations every gym already runs, then automating the parts that don’t need human attention. The result is less manual work, better visibility, and a stronger grip on growth.

Wellyx brings those moving parts together in one clear workflow. You can manage memberships, automate renewals, track attendance, schedule classes, control access, follow up with leads, and keep your team aligned, all without switching tools. Wellyx is software for gym management built around how fitness businesses actually run, not how legacy platforms assume they should. Whether you operate a single studio, a franchise network, or a multi-location gym, the best gym management software isn’t the one with the most features, it’s the one that reduces the gaps between them. That is what one connected gym management system is supposed to do.

Gym management software costs as much as the problems it replaces. If you’re paying for separate tools to handle bookings, billing, CRM, access control, and marketing, the real cost is usually higher than the monthly subscription you’re comparing on paper. Wellyx offers three transparent plans: Excel at $99 per month (small to mid-sized studios, covering core operations, memberships, bookings, and scheduling), Exceed at $199 per month (growing facilities, adding lead management, POS, and premium access control), and Ultimate at $299 per month (single and multi-site operators, adding enterprise tools, marketing automation, loyalty programs, gift cards, and advanced workflows). Pricing is available in USD, GBP, AUD, EUR, and CAD, with monthly, quarterly, or yearly billing. No platform fees. No member seat caps.

No. Wellyx doesn’t build hidden charges into its pricing. You see what you pay, and you can make decisions without second-guessing the fine print. That matters because software costs get frustrating fast when essential features are scattered behind add-ons or surprise fees appear after setup. Membership management is included on every plan. Member and staff mobile apps are standard. Unlimited members on every tier, no per-member pricing. The only things that sit outside the base plan are the optional branded app (with your gym’s own identity in the App Store and Google Play) and access control hardware, which is a one-time cost paid directly to Wellyx. Payment processors like Stripe, PayTabs, and GoCardless apply their own standard transaction fees where relevant.

For many gyms, yes, and the switching decision usually comes down to three things: cost, consolidation, and flexibility. Gyms moving to Wellyx from Mindbody typically cite the total monthly cost plus the hardware bill that piles up on top, along with the marketplace-app model that lists their gym alongside competitors. Gyms moving from Glofox typically cite the absence of native access control and the per-member pricing that penalizes growth. Wellyx gives you transparent monthly pricing, native access control with hardware supplied directly (no third-party bill), a fully branded member app, and no contract lock-in. Free data migration is included, and most gyms complete the move in a week or less. If you’re comparing options, our comparison and alternatives pages break down the key differences in detail.

See how Wellyx compares   Explore alternatives

Most gyms complete data migration in a week or less, though larger or more complex setups may take slightly longer. Wellyx handles the migration directly. Our team moves your member records, billing details, active memberships, booking history, attendance data, and operational records into the new system. You don’t run the migration yourself, and there’s no downtime while it happens. The biggest fear operators have about switching software isn’t the software itself; it’s the disruption: messy data, staff confusion, and members feeling the change for the wrong reasons. Free data migration, combined with 24/7 human support during onboarding, is what lets the move happen without putting daily operations under pressure. Your team keeps running the gym; our team handles the move.

Yes. Wellyx is built to support gyms at every scale, from single studios to multi-site networks. Smaller gyms need simplicity, speed, and control without paying for a bloated system. Larger operations need stronger reporting, better coordination, more automation, and the ability to keep multiple moving parts aligned. Wellyx is designed to support both without forcing your business into a fixed model. For multi-location operators, Wellyx provides centralized dashboards, location-level reporting, shared member access across sites, and per-location staff permissions. You can configure memberships to work across all locations, selected locations, or a flagship site with limited access elsewhere. Our Ultimate plan includes enterprise tools built for franchise networks and multi-site operators. Whether you’re opening your second gym or managing a twenty-location network, the platform scales without multiplying admin.

Wellyx operates on no long-term contracts. You can choose monthly, quarterly, or yearly billing based on what fits your cash flow, and there’s no multi-year lock-in on any plan. If Wellyx stops working for your business, you can leave. We’d rather earn your stay than force it. New studios also qualify for 50% off their first 12 months, so you can commit to a full year at half price without sacrificing flexibility. All three plans (Excel, Exceed, Ultimate) operate on the same contract terms. The only thing that varies by plan is feature access, not commitment length, cancellation policy, or exit process.

Wellyx’s native access control works with magnetic locks, strike locks, and turnstiles, so you can keep the hardware you already have or choose new gates without being locked into a specific vendor. The controllers are supplied directly by Wellyx as a one-time cost with no recurring hardware fees, because access control is built into the platform, not bolted on via a third-party. For gyms renting their space or working with a limited setup budget, that flexibility matters; you’re adding a controller on top of existing hardware instead of replacing everything. Access control is available on our Exceed ($199/month) and Ultimate ($299/month) plans, along with mobile key access, QR entry, and offline mode that keeps members flowing during internet outages.

Wellyx offers 24/7 human support from real people who understand gym operations, not chatbots, not AI agents, not scripted replies. When you need help, you’re not pushed into a loop or left guessing your way through a technical issue while the front desk is busy. You get access to support that’s fast, practical, and built around the reality of running a fitness business. That support matters at every stage, not just when something breaks. It helps during onboarding, billing questions, gym CRM software configuration, and the day-to-day moments when your team simply needs a clear answer quickly. For gyms and studios working early mornings, late evenings, and weekends, 24/7 human help isn’t a nice extra; it’s part of how the software actually works.

Yes. Wellyx gives you flexible control over both. Every gym sells a little differently, so your software should adapt to your business model instead of boxing you into one rigid setup. With Wellyx, you can create custom memberships and packages, define which services, classes, or products are included, and offer recurring plans on a monthly, annual, or pay-as-you-go basis. You can also support shared, family, and corporate memberships, set your own cancellation and reschedule policies, and automate billing with smart payment retries, automatic card updates, and failed-payment alerts. Members manage more themselves through the portal and app, and your staff spends less time cleaning up routine billing issues. The result is a billing setup that feels flexible on the member side, controlled on the business side.

The ROI gyms can expect from Wellyx comes from fixing the quiet leaks that drain revenue every month, failed payments, slow lead follow-up, low member engagement, extra admin hours, and disconnected systems that make simple tasks harder than it should be. When those gaps close, growth becomes easier to measure and easier to repeat. With Wellyx, gyms improve revenue through automated billing, smarter follow-ups, targeted campaigns, stronger retention workflows, and a member experience that keeps people engaged longer. We also reduce software sprawl by replacing multiple tools with one connected platform. Industry retention research, including IHRSA’s benchmark of 29–31% average annual member churn, shows how much growth depends on closing these gaps. Customers using Wellyx’s automation tools have seen up to 38% revenue growth.

Wellyx helps with gym marketing by turning your member data into better timing, better targeting, and better follow-up. Most gyms don’t need more noise; they need a smarter way to reach the right people, with the right message, at the right stage of the member journey. With Wellyx, you can build custom contact lists, segment audiences by membership type, activity, preferences, or behavior, and run targeted campaigns across email, SMS, WhatsApp, and in-app messaging. You can also automate journeys so new leads, inactive members, loyal regulars, and promotional audiences each get communication that matches where they are. Because marketing sits inside the wider Wellyx platform, it connects naturally with lead management, bookings, billing, and member engagement, not as a separate bolt-on tool.

Yes. Wellyx’s built-in gym attendance software tracks check-ins, class attendance, and peak-hour patterns automatically, no clipboards, no spreadsheets, no manual tallying. Attendance data feeds directly into retention analytics, so you can spot members whose visit frequency is dropping before they churn, identify your best-attended classes for scheduling decisions, and staff your facility around actual traffic patterns rather than guesswork. For 24/7 unstaffed gyms and multi-location operators, Wellyx’s offline mode keeps entry, attendance tracking, and core operations running even during internet outages. Synced data ensures members can enter and be tracked, with records updating automatically once connectivity returns. This matters for operators who can’t afford to have the front door fail during off-hours, a power outage, or an ISP issue at a secondary site.