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Gym management software built to keep your gym moving

Running a gym is hard enough without stitching together five different systems. Wellyx brings memberships, bookings, billing, point of sale, CRM, marketing, staff tools, and access control into one connected platform, so your team spends less time chasing admin and more time running the floor.

Built by gym owners, for gym owners, Wellyx works for independent studios, growing gyms, and multi-location operators.

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  • Easy setup
  • No chatbots
  • Data migration
  • 24/7 human support
  • Seamless integration
  • Transparent pricing

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W e l l y x O v e r v i e w

Everything your gym needs, working together

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What Wellyx can do for you

Turn more inquiries into members with built-in CRM

A new lead should not disappear because the front desk got busy. Wellyx gym CRM software keeps every inquiry, conversation, task, and follow-up in one pipeline.

Build automated journeys across email, SMS, and WhatsApp, see where each prospect stands, and move the right people forward without relying on sticky notes or a separate sales tool.

Wellyx isn’t a bolt-on tool, it’s gym CRM living inside the platform your front desk already runs.

CRM made easy
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CRM lead management by wellyx

Manage memberships without the spreadsheet shuffle

Create flexible memberships, packages, family accounts, and recurring plans from one place. Track signups, renewals, freezes, cancellations, and payment status without rebuilding the same member record in different systems.

Wellyx gym membership software supports unlimited members, while connected attendance and billing data gives your team a clearer picture of who is active and what needs attention.

Manage memberships
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Keep classes, staff, rooms, and equipment in sync

Double-booked trainers and overbooked rooms create problems members notice fast.

Wellyx gym scheduling software gives staff one shared calendar for classes, services, appointments, rooms, and assets. Members can book online around the clock, while your team sees availability in real time and keeps the schedule moving without constant manual checks.

Your schedule, your staff, and your space stay in sync automatically.

Scheduling made easy
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Gym booking and scheduling made easy with Wellyx

24/7 access control

Your front door should know what your membership system knows. Wellyx connects gym access control with memberships, bookings, payments, and attendance, so entry rules update from the same platform your team already uses. No separate access dashboard to reconcile with member records at the end of the day.

Easy access control

Service & class-based access control

Grant entry only to members with active bookings, valid subscriptions, or scheduled sessions. Mobile keys and QR entry replace physical fobs, members tap in straight from the app. Keep traffic organized, reduce overcrowding, and create a professional entry experience at every visit.

Class based access controls

Offline mode & remote monitoring

Works with magnetic locks, strike locks, and turnstiles, so you keep your existing hardware or choose new gates without vendor lock-in. Controllers come directly from Wellyx as a one-time cost. Run fully unstaffed 24/7 sites with remote monitoring and offline mode that keeps members flowing through internet outages.

membership based access control

Membership-based access with grace periods

Entry follows membership status automatically, no manual checks at the front desk. When a payment fails, grace periods and automatic reminders kick in before entry is suspended, so members keep swiping through short billing hiccups while expired accounts are blocked instantly.

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Keep billing moving when payments do not

Recurring payments are useful until one fails on a Friday night.

Wellyx gym billing software tracks invoices, automates payment retries and reminders, supports card updates, and gives your team a live view of what has been paid and what still needs attention.

Billing stays connected to memberships and access, helping protect revenue without turning the front desk into a collections desk.

Billing management
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Reach members without rebuilding a list every time

Send the right message without spending the afternoon sorting spreadsheets. Segment members and leads, run email, SMS, WhatsApp, and push campaigns, and automate journeys around real activity.

Wellyx gym marketing software connects campaigns to the same CRM, booking, membership, and attendance data your team already uses, so outreach feels timely instead of generic.

Boost marketing
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Gym marketing made easier with wellyx

Put your gym in your members’ pocket

Member and staff apps keep the everyday stuff close at hand. Members can book, manage payments, and stay connected from their phones, while staff can manage schedules, attendance, services, and checkout on the move.

For gyms that want their own identity front and center, the optional branded app gives members an experience built around your name, colors, and community. The payoff is daily visibility, stronger loyalty, and zero competitor ads between you and your community.

Branding made easy
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Gym branding app
Save time with Wellyx

Start with
control

Manage memberships, bookings, billing, staff, payroll, POS, reporting, and gym access control from one connected system. With the day-to-day under control, your team spends less time switching tools and more time running the gym.

Cut costs with Wellyx

Turn operations
into growth

Use built-in CRM, automated follow-ups, marketing campaigns, promotions, and reporting to move more leads toward membership. Because sales and member data already live in Wellyx, your team can see what is working and act sooner.

Reduces friction with Wellyx

Keep members
engaged

Give members an easier experience with online booking, self-service payments, check-ins, communications, and mobile apps. Every interaction stays connected to the same member record, helping your team stay personal as membership grows.

Why Wellyx?

The perks you need, the support you deserve

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Easy setup

A clean interface and guided onboarding help your team get comfortable quickly, without weeks of complicated training or new workarounds to memorize.

Free data migration

Switching gym software should not become a second job. Wellyx handles data migration at no extra cost, with support to move your core information and prepare your team to go live.

24/7 human support

When something gets stuck, you can talk to a real person. Support is available around the clock through phone, chat, WhatsApp, email, and Zoom.

Easy setup by Wellyx
Free data migration by Wellyx
24 hours human support with Wellyx

Meet our specialists

Talk to a product expert who understands how fitness businesses operate. We can walk through your setup, answer the practical questions, and show how Wellyx would fit the way your gym actually runs.

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Transparent pricing, no long-term contract

Wellyx starts at $99 per month, with clear plan pricing and flexible billing. Stay because the software works for your gym, not because a long contract makes leaving difficult.

One-time access-control hardware cost

Access-control hardware is a one-time purchase from Wellyx. The point is simple: connect the door to the same system running memberships and billing without adding another ongoing hardware subscription.

No member cap

Every Wellyx plan supports unlimited members, so growth does not mean paying more every time another person joins your gym.

No contract with Wellyx
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Don’t take our word for it

Hear from gym owners who moved their bookings, payments, marketing, access, and member management into Wellyx, and what changed once their teams stopped working around disconnected software. 

Kyle from Semper Fitness
Grit to Greatness
Phil Biamonte from Train Better
Read their stories

Built for the gym you run today and the one you are building

Wellyx fits different gym models without forcing the same setup on everyone. 

Boutique studios

Manage bookings, memberships, payments, and member communication in one place.

Big-box gyms

Handle high member volume with billing, staff tools, reporting, and 24/7 access control.

Multi-location gyms

Run memberships, marketing, reporting, permissions, and access across every location from one system.

What gyms need from software in 2026

Everything your gym needs, starting at just $99/month

Stop losing hours to manual tasks, missed payments, and disconnected software. Wellyx brings memberships, bookings, payments, marketing, and staff management into one platform, so you spend less time managing and more time growing your gym.

See full pricing
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Choice of gym owners who want to grow

Your members want instant bookings, smooth check-ins, and classes they can join online. Your staff want schedules, payments, and marketing that run without chaos. Wellyx offers everything so you can run your business with confidence.

Based on hundreds of reviews
Awards wellyx gym management software
Dan Kraus
Amber Kent
Emmanuel Aneke
Sophia Renteria
Phil Baltimore
Sarah M - Primal Fit
Joe Bennett
Andrea - Shine Tumblers
Oliver Attard avoya fitness
Kathleen Refine Pilates
Robert Hargreaves - Parkland Shotokan Karate Association
Danielle Collen
Wellyx has been great to work with. We were looking for a software solution that could handle CRM, communication and door access for both a gym and coworking space, and they do it all so well. So glad we found them!
Dan Kraus - The Gym Downtown Virginia, United States
Emma was very helpful during my onboarding and answered all my questions. She made the process very easy and was very kind. I am excited to work with her again.
Amber Kent - Gracie South Jiu Jitsu Mississippi, United States
The Wellyx team made our implementation experience smooth and stress-free. Their availability, professionalism, and commitment to supporting us every step of the way were exceptional.
Robert Hargreaves - PSKA Alberta, Canada
We want to give a huge thank you to Wellyx and their entire team for being such an incredible partner as we open our new gym in Tucson, Arizona. The support, professionalism, and guidance throughout this process have made a huge difference for us.
Phil Baltimore - Train Better Arizona, United States
We switched to Wellyx from a different platform, primarily because we wanted a door access control system to work with a software. We have no regrets switching to Wellyx. It meets our business needs, and we continue to receive 5 star service from their team.
Joe Bennett - RESET Renfrew Renfrew, Canada
Wellyx is at the pinnacle of innovation in the sector and continue to provide great updates, which improve member experience, revenue optimisation and much more.
Oliver Attard - Avoya Fitness London, United Kingdom
Just recently the integration happened, and we are now live allowing the general public to use my website, via the Wellyx widget, to register for classes, join the gym, purchase apparel and gift cards, and join the rewards program to name a few. I'm simply pleased.
Andrea Mason - Shine Tumblers New Jersey, United States
I cannot recommend Wellyx highly enough for any business seeking a balance of innovative studio management and exceptional customer care. We are thrilled with the results and are looking forward to a long relationship with the Wellyx and their team.
Kathleen Miller - Refine Pilates Method Alberta, Canada
We’ve had a great experience with Wellyx so far. The software offers far more features and capabilities than I initially expected, which has been a huge benefit as we’ve launched and grown our studio.
Sophia Renteria - Axis Club Studio Texas, United States
Wellyx is a game changer in the gym management software world. Others do not compare to the function, ease of use and excellent onboarding Wellyx provides. I actually did a trial with Gym Master before, powerful tool, but almost too much.
Danielle Collen - Grit to Greatness Colorado, United States
The onboarding process is like nothing I've ever experienced before. The software itself is very versatile and meets all my gym and studio needs.
Sarah Millson - Primal Fit Lamma Island, Hong Kong
It’s easily the most intuitive gym software platform I’ve used. Less staff intervention at the front desk, fewer no-shows, and more time focused on training members.
Emmanuel Aneke - Elite Kickboxing Minnesota, United States

Powering the growth of gyms around the world

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A global team, locally connected to your success

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Frequently asked questions

Got questions? Quick answers about our gym management software below, and a human on live chat 24/7 if you’d rather ask directly.

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Gym management software is one system that runs your fitness business: memberships, bookings, billing, staff scheduling, member communication, and access control in a single connected platform, instead of five disconnected tools. Wellyx is built around how gyms actually operate, automate renewals, track attendance, follow up with leads, and keep your team aligned, whether you run a single studio or a multi-location network.

Wellyx offers three transparent plans: Excel at $99/month (core operations, memberships, bookings, scheduling), Exceed at $199/month (adds POS, staff management, marketing automation), and Ultimate at $299/month (adds lead management, premium access control, and enterprise tools). Monthly, quarterly, or yearly billing in USD, GBP, AUD, EUR, and CAD, no platform fees, no member seat caps. See gym management software pricing for the full breakdown.

No. Membership management, member and staff mobile apps, and unlimited members are standard on every plan. The only items outside the base price are the optional branded app and access-control hardware, a one-time cost paid directly to Wellyx, with no recurring hardware fees. Payment processors like Stripe, PayTabs, and GoCardless apply their own standard transaction fees.

For many gyms, yes. Gyms leaving Mindbody usually cite total monthly cost, separate hardware bills, and the marketplace app that lists them beside competitors; gyms leaving Glofox cite per-member pricing and the lack of native access control. Wellyx offers transparent pricing, built-in access control, a fully branded app, free migration, and no contracts.

See how Wellyx compares  or explore alternatives

Most gyms complete migration in a week or less; larger setups may take slightly longer. The Wellyx team moves your member records, billing details, active memberships, booking history, and attendance data directly, you don’t run the migration yourself, and there’s no downtime. Your team keeps running the gym; ours handles the move.

No long-term contracts on any plan. Choose monthly, quarterly, or yearly billing to fit your cash flow, and leave whenever Wellyx stops working for your business, we’d rather earn your stay than force it. New studios qualify for 50% off their first 12 months. All three plans share the same contract terms; only feature access varies.

Wellyx is the only major platform with access control built in natively, no third-party integration, no separate hardware subscription. Add unlimited members on every plan, a fully branded member app, transparent pricing with no contracts, and 24/7 human support, and the difference is structural, not cosmetic. See how we’re different for a full breakdown.

Yes. Every gym gets a free, guided demo with a product specialist who walks through the platform around your setup, memberships, bookings, billing, and access control included. There’s no payment up front and no contract afterward, so you commit only once you’ve seen it working for your gym. Try for free

Yes. Wellyx gives you flexible control over both. Every gym sells a little differently, so your software should adapt to your business model instead of boxing you into one rigid setup. With Wellyx, you can create custom memberships and packages, define which services, classes, or products are included, and offer recurring plans on a monthly, annual, or pay-as-you-go basis. You can also support shared, family, and corporate memberships, set your own cancellation and reschedule policies, and automate billing with smart payment retries, automatic card updates, and failed-payment alerts. Members manage more themselves through the portal and app, and your staff spends less time cleaning up routine billing issues. The result is a billing setup that feels flexible on the member side, controlled on the business side.

The ROI gyms can expect from Wellyx comes from fixing the quiet leaks that drain revenue every month, failed payments, slow lead follow-up, low member engagement, extra admin hours, and disconnected systems that make simple tasks harder than it should be. When those gaps close, growth becomes easier to measure and easier to repeat. With Wellyx, gyms improve revenue through automated billing, smarter follow-ups, targeted campaigns, stronger retention workflows, and a member experience that keeps people engaged longer. We also reduce software sprawl by replacing multiple tools with one connected platform. Industry retention research, including IHRSA’s benchmark of 29–31% average annual member churn, shows how much growth depends on closing these gaps. Customers using Wellyx’s automation tools have seen up to 38% revenue growth.

Yes. Wellyx is built with GDPR and PCI-DSS compliance, so member records and payment data are protected at every step. Payments run through certified processors, staff access is controlled with per-role and per-location permissions, and cloud hosting keeps your data backed up rather than sitting on a front-desk PC.

Yes. Wellyx’s built-in gym attendance software tracks check-ins, class attendance, and peak-hour patterns automatically, no clipboards, no spreadsheets, no manual tallying. Attendance data feeds directly into retention analytics, so you can spot members whose visit frequency is dropping before they churn, identify your best-attended classes for scheduling decisions, and staff your facility around actual traffic patterns rather than guesswork. For 24/7 unstaffed gyms and multi-location operators, Wellyx’s offline mode keeps entry, attendance tracking, and core operations running even during internet outages. Synced data ensures members can enter and be tracked, with records updating automatically once connectivity returns. This matters for operators who can’t afford to have the front door fail during off-hours, a power outage, or an ISP issue at a secondary site.

Gyms and fitness clubs of every size, independent single-site gyms, growing operators opening their second location, and franchise networks running dozens of sites across five continents. If your business sells memberships, runs classes, and manages a facility, Wellyx is built for how you operate.

Ready to switch without starting over?

Moving gym software should not mean rebuilding your business from scratch.

Wellyx combines free data migration, guided onboarding, 24/7 human support, transparent pricing, and no long-term contracts to make the move easier from day one.

Book a demo