Best Pilates Studio Software Guide: Navigating 2024 Trends
Technology is revolutionizing every field, and the fitness industry is no exception. With the rising competition in Pilates studios, it is the need of time to integrate the best Pilates studio software into your business. Without the assistance of technology, making your Pilates studio stand out is nearly impossible. So, if you are here to learn more about Pilates software, you are in the right place!
Recent trends show that Pilates software has transformed the way Pilates businesses operate in 2024. From streamlining scheduling to managing clients to boosting sales, it offers efficient tools to supercharge your Pilates powerhouse. However, purchasing Pilates studio software can be a hefty investment. Therefore, before you make this decision, let us navigate 2024 trends first so that you know what you are getting into.
So, are you ready to take your Pilates studio to the next level? Let us get started!
Understanding the concept of Pilates studio software
Pilates studio software is known as a digital tool that helps enhance management ease in several areas of a Pilates business. From class scheduling to membership management to payment processing, it lets you manage everything from a centralized platform. In addition, Pilates studio software offers a wide range of features, enhancing your studio’s efficiency and productivity.
Navigating trends of Pilates studio software in 2024
The global market of Pilates studio software witnessed a rapid increase in its revenue and competition in the past few years. Considering recent statistics, the global market size of Pilates studio software in 2022 was valued at 140.75 billion USD and is predicted to reach 409.11 billion USD by 2032, growing at a CAGR of 11.6%. The emerging trends depict how amazingly a Pilates studio solution manages your business and drives growth.
So, let us have a glance at the emerging trend of Pilates software:
Online scheduling
For Pilates studio owners, the most daunting task used to be managing schedules and bookings. However, ever-increasing digitalization and technology have made it possible for Pilates owners to streamline their classes online. Pilates studio software eliminates the need for manual work and automates scheduling for you so that you can focus on more vital aspects of your Pilates business.
In addition, using Pilates studio software, customers can book their classes online without the need to visit the establishment. Online scheduling software lets you display slots and seats for upcoming classes and events. Your members can check the available and upcoming classes on their dashboard without any hassle.
Online scheduling has revolutionized the customers’ and owners’ experiences in the following ways:
- Reduce the number of no-shows and cancellations
- Eliminate the need for manual labor
- 24/7 accessibility and convenience
- Boost staff efficiency and overall productivity
- Take online deposits to ensure commitment
Virtual classes
With hectic job routines, visiting Pilates studio daily can be quite challenging. This not only deteriorates the customers’ progress but also increases the number of no-shows and cancellations. However, with the introduction of virtual classes in the Pilates industry, keeping your house full all the time has become a breeze.
The trend of virtual Pilates classes has revolutionized the experiences of customers and enhanced the possibilities of customer acquisition and retention. Another exciting benefit of virtual Pilates classes is that your customers can find recorded classes of their favorite instructors. This feature helps you keep your customers coming back to you.
The video features in Pilates studio software enhance productivity in the following ways:
- Reduce the risk of overcrowding in the studio
- Lower the expenses of the Pilates facility
- Boost customer experience and trust
- Create a sense of community
- Allow recording of all sessions
AI integration
AI is the biggest and most incredible invention of this century. Managing everything manually, from marketing to reminders to inventory management, is prone to mistakes and errors. In addition, to manage everything manually, you need to hire a large staff, which requires hefty money. However, artificial intelligence has transformed the businesses by automating most of the administrative tasks.
With AI integration, you can personalize your customers’ experience in order to strengthen relationships. In addition, you can send automated messages and notifications to keep your customers in the loop. This not only takes the burden off your shoulders but also helps you manage everything without the risk of making mistakes.
AI integration has revolutionized the fitness industry remarkably, and a few of its benefits are as follows:
- Provide AI-based personalized training
- Track the progress and activities of customers
- Offer real-time monitoring and feedback
- Save your time and resources
- Provide 24/7 AI-based virtual assistance
Membership management
Managing memberships manually can leave you scratching your head. It takes a lot of time and has a risk of causing confusion, resulting in losing your customer base. However, Pilates studio software has changed the ways of managing memberships, enhancing accuracy and efficiency. Leveraging a membership management tool, you can automate the procedures and sit back with satisfaction.
In addition, client management software eliminates the need for spreadsheets to keep your data aligned. You can centralize the membership data in a unified platform and check the membership status with just a few clicks. Moreover, it helps you reduce delays in monthly membership payments by storing payment details in the system. You can automate recurring billing and membership renewals, saving yourself and your customers from any fuss.
Membership management tools have made an impact in the following ways:
- Personalize membership experiences of all members
- Create customized membership packages
- Automate membership renewals and payments
- Generate electronic invoices
- Send automated emails for failed payments
Smart analytics
Without access to analytics, making decisions for your Pilates studio is nothing more than throwing water in the air. This is why many Pilates businesses do not get the desired results. However, technology has eliminated the redundancy of your decisions by introducing Pilates studio software. Leveraging Pilates software, you can track analytics in order to make informed decisions.
Pilates studio software offers real-time data tracking, giving you complete clarity regarding what is happening in your fitness studio. In addition, you can access profound insights regarding your current marketing campaigns. You can use this information to analyze whether your marketing strategies are functional or not. This way, you can make the right decisions at the right time.
Using smart analytics, you can transform your Pilates studio in the following ways:
- Help you understand your customers and prospects
- Provide business intelligence to improve your competitive edge
- Enhance customer engagement and retention
- Encourage you to tailor customer experiences
- Help you focus on what is important
Mobile applications
Long gone are the days when people used to operate every software on PC. Mobile applications have wonderfully transformed the technological world. Now you can operate any application on your tiny gadget, your mobile phone. Considering the portability, accessibility, and convenience of mobile devices, the best Pilates studio software offers mobile applications for owners, staff, and members.
You can also improve your brand’s awareness and visibility by leveraging mobile applications. According to recent statistics, approximately 58% of people download fitness applications on their mobile devices every minute. In addition, you can use your mobile application to give members access to the Pilates studio vicinity. Lastly, you can efficiently automate administrative tasks with just a few clicks using your mobile app.
The best Pilates studio software offers the following benefits of mobile apps:
- Offer a custom-branded app to increase visibility
- Allow members to edit their information
- Track accurate time and attendance data
- Offer a frictionless check-in and check-out
- Help you manage the scheduler
Customer engagement tools
Pilates studio software has completely revolutionized the ways of engaging and interacting with customers. The practice of interacting with customers without knowing them is no longer appreciated. Pilates software has set the trend of knowing your audience before communicating with them. Gladly, this approach brings valuable and noticeable differences in the progress of Pilates businesses.
Using Pilates studio software, you can gather valuable data regarding your customers and prospects. This information may include social demographics, purchase history, personal interests, and hobbies. Furthermore, you can leverage this information while interacting with your audience. This helps you create a sense of association, resulting in making your business lucrative.
The following are a few ways Pilates studio software has transformed ways of customer engagement:
- Help you change the conversation into conversion
- Improve customer experience with the brand
- Provide in-depth insights about customers
- Speed up the process of lead nurturing
- Enhance growth opportunities and revenue
Automated marketing
No one reads newspapers or billboards to stay up-to-date with new and seasoned businesses. Digitalization has changed the marketing trends immensely, and nowadays, social media is the way to keep up with your audience. However, having the right marketing approach is essential to stay ahead of the game. Considering the significance of the right marketing, Pilates studio software offers an automated marketing function to streamline your promotional campaigns.
The automated marketing function helps you understand your audience better so that you can tailor your promotional campaigns accordingly. Using Pilates software, you can create customized marketing campaigns and run them efficiently, considering the level of your members and prospects. Furthermore, it provides you with in-depth analytics on your marketing practices to comprehend performance, ensuring you get the desired results.
Pilates studio software has taken marketing practices to a whole new level in the following ways:
- Create a strong digital presence
- Help you acquire and retain customers
- Personalize email marketing campaigns
- Help you create referral and reward programs
- Build a strong connection with your audience
Online payment processing
In this era, handling cash feels like a burden. In addition, receiving payments in the form of cash may possess security risks. Thanks to technology, you can take online deposits for Pilates classes and courses. For this purpose, the best Pilates studio software comes with a POS system. Using a POS system, you can manage finances in a centralized place without any effort. In addition, it tracks all the financial activity, leaving no possibility for errors.
Pilates software with an integrated POS system offers multiple payment methods. No matter whether your customers want to pay via credit/debit cards, GoCardless, Stripe Terminal, or any other third party, you can allow it. Lastly, it helps you automate invoicing so that there is no ambiguity regarding the payments.
The POS system offers numerous benefits, helping you streamline your finances effortlessly. The following are a few of its undeniable advantages:
- Eliminate the risk of double entry or errors
- Streamline sales at checkout
- Offer multiple payment processing options
- Automate financial transactions and billing
- Implement discounts, refunds, and tips
Access control
A few years back, the traditional lock-and-key method was used to protect any vicinity. However, technology has revamped the security systems manifolds. Pilates studio software comes with a smart access control feature to protect your studio facility from any unauthorized entry or suspicious activity. Considering recent studies, the global market size of access control systems is valued at 10.4 billion USD in 2024 and is forecasted to reach 15.2 billion USD by 2029, growing at a compound annual growth rate of 7.8%.
The reason behind this rapid growth is how convenient yet protected the experience it provides. However, you can leverage this facility in Pilates studio software. Additionally, Pilates software allows you to save or edit data of members and staff to grant access. It also allows you to restrict entry for particular days and hours completely.
Access control has revolutionized the ways we used to access our fitness vicinity in the following ways:
- Allow you to control authorization
- Help you keep your facility protected
- Offer remote and touchless entry
- Enable you to restrict certain areas
- Offer you CCTV integration for better safety
Inventory management
Many businesses fail due to inefficient management of inventory. Managing inventory manually is nothing more than a nightmare since it is not viable and prone to errors. However, the best Pilates studio software allows you to automate inventory management, making it easier for you to keep track of your products and sales. Using an inventory management tool, you can streamline your stock levels and reduce the probability of wasting money.
In addition, it provides you with real-time data so that you can make a calculated decision while restocking your products. Simply put, automated inventory management tools ensure that more money comes in than goes out. Additionally, it tracks the number of sales and helps you analyze if your marketing practices are bringing results or not.
Automated inventory management has revolutionized the Pilates businesses due to the following features:
- Help you maintain up-to-date stock levels
- Allow you to manage multi-location inventories
- Centralize your vendor transactions
- Track your number of sales
- Give exact number of required products
User-friendly interface
No one likes to navigate the software with an unfriendly interface since it is a big turn-off. A decade back, when technology was not everyone’s friend, operating software was difficult, let alone the one with poor UI. However, the rising technology has turned the tables, and now businesses offer easy-to-navigate interfaces. The best Pilates studio software has a user-friendly interface with all the essential elements in front of the eyes.
In addition, good Pilates software offers a self-explanatory user interface, ensuring seamless customer experiences. The purpose of a clean user interface is that the user can complete the desired task hassle-free. Therefore, Pilates studio software ensures that you get a straightforward and simple user interface so that you and your members can operate it seamlessly.
With the development of a friendly interface, the users’ experiences have been modified due to the following factors:
- Enhance the usability of the software
- Help you accomplish tasks efficiently
- Offer a clear call-to-action
- Improve customer satisfaction and retention
- Smooth out the process of sign-up for customers
Best Pilates Studio Software in 2024 – Your perfect partner
If you are looking for a perfect partner for your Pilates Studios, we have got you. Choosing the best Pilates studio software can be cumbersome. That is why we have done thorough homework and prepared a list of the best Pilates studio software.
Pilates Studio Software |
|||||
Features |
Wellyx |
Mindbody |
Vagaro |
vCita |
Virtuagym |
| Specialization | All-in-one | Appointment booking | Online scheduling | Invoicing and accounting | Membership management |
| Software rating (5-stars) | 5 | 4 | 4.7 | 4.5 | 3.8 |
| Pricing | Starts from $79 | Starts from $159 | Starts from $30 | Starts from $65 | Starts from $29 |
| Ease of use | Highest | Moderate | High | Moderate | Moderate |
| Memberships and packages | |||||
| Scheduler | |||||
| Analytical reporting | |||||
| Inventory management | |||||
| Access control | |||||
| Online booking | |||||
| Facility rental | |||||
| Lead management | |||||
| Mobile apps | |||||
| Automated marketing | |||||
| Waitlist | |||||
| Point of sale | |||||
| Digital forms | |||||
| Promo codes | |||||
| Loyalty programs | |||||
| Gift cards | |||||
| Video on demand | |||||
Without further ado, let us explore the best options!
1. Wellyx – Multipurpose Pilates Studio Software
If you are looking for multipurpose, reliable, and efficient software for your Pilates studio, you need not look further than Wellyx. Whether you are a startup or a seasoned Pilates studio that has lost its client base, Wellyx Pilates studio software can help you rise like a phoenix.
Wellyx comes with a wide variety of features following all the advanced technological trends. By integrating Wellyx Pilates software in your business, you can revive your studio and make sales like never before.
Let us have a look at what Wellyx has to offer:
Automated marketing
Using Wellyx Pilates studio software, you can connect with your audience deeply and convert easily. Wellyx is equipped with extensive marketing and communication tools that help you to build a loyal customer base in no time. Since Wellyx offers AI integration, you can craft captivating marketing content effortlessly. Additionally, it provides in-depth insights into your customers’ and prospects’ behavior so that you can personalize your promotional interactions.
Mobile applications
To enhance user experience, Wellyx offers intuitive and appealing mobile applications. With mobile applications, you can improve user experience immensely. In addition, Wellyx offers a custom-branded application that you can design with your desired colors, logo, name, and more. By leveraging mobile applications, you can manage members’ profiles, time, attendance, cancellations, scheduling, and more.
Membership management
Wellyx allows you to tailor memberships and packages, considering the requirements of your members. Using Wellyx management software, you can automate memberships, reducing the burden off you. In addition, you can automate membership renewals and recurring billing with Wellyx. It will help you keep payments streamlined and reduce the fuss of delaying.
Sales management
Wellyx promises to turbocharge your sales by up to 63% with the help of its efficient and insightful sales tools. In addition, it helps you manage the sales pipeline effectively, making sure that prospects are communicated well and ready to convert. Furthermore, Wellyx provides comprehensive performance analytics that help optimize hassle-free sales procedures.
Online payment processing
With the integration of Wellyx’s POS system, managing financial transactions is a breeze. Wellyx POS solution allows you to track your finances to analyze the progress and profit. In addition, Wellyx allows various payment method options, including cash, debit/credit cards, Stripe Terminal, and third parties. In addition, you can generate instant invoices, eliminating perplexity and keeping everything transparent.
Online bookings
In order to land better sales, Wellyx provides an online booking feature. Using this feature, you can easily automate the scheduling and booking procedures. This allows your members to check the available Pilates slots and classes to book themselves a seat. Online booking further helps you enhance revenue, reduce friction, enhance customer experience, and boost staff efficiency.
Waitlist management
Wellyx helps you keep your slots fully booked and reduces the risk of an empty house with its waitlist management feature. It enables you to restrict the number of members in a slot and class to avoid overcrowding. The upcoming bookings automatically go to the waiting list, and whenever there is an open seat, the next member in line gets booked automatically. Additionally, it reduces cancellations and no-shows.
Access control
Wellyx understands the criticality of keeping your vicinity protected, so it offers smart access control as well. Using an access control system, you can decide who can enter your facility and who can not. Additionally, it makes the authorization procedures effortless by storing information in its database to grant access. Wellyx also allows an offline mode since the security system is connected to the cloud in order to validate information.
Inventory management
Wellyx allows you to automate inventory management with accuracy and precision. With the help of Wellyx Pilates studio software, you can track in-depth analytics regarding the products and sales. This information further helps you decide the exact number of products you need to restock. So, using it, you can save yourself from wasting money and effort and ensure optimized revenues.
Loyalty programs
Since Wellyx helps you build stronger relationships with your current customers and leads, it allows you to create irresistible loyalty programs. You can customize rules and rewards according to the interests of your members. Furthermore, Wellyx helps you engage your customers by offering customized reward programs. Additionally, it will help you retain your existing customers and persuade leads to convert.
Video on demand
Many members prefer videos instead of visiting fitness clubs daily. However, it can help you add another revenue stream to your business. So, if you want to provide your customers with videos on demand, Wellyx helps you make it happen. With its video on demand feature, you can upload desired videos onto the software and enhance customer engagement and reach.
Analytical reporting
To run a business smartly, it is important to have profound analytics and reporting. For that purpose, Wellyx provides profound analytics to keep you updated regarding your studio’s performance. In addition, it provides you with in-depth insights so that you can comprehend the shortcomings and take required measures in time.
Pros
- Wide range of features to streamline operations
- 2-way SMS and email options
- Fairly responsive customer support service
- Ideal for all business sizes
- Intuitive and clean interface
- Automate workflow seamlessly
Cons
- Does not offer free version
Pricing plans
- Excel: 79 USD per month
- Exceed: 119 USD per month
- Ultimate: 149 USD per month
What do users say about Wellyx?
According to user feedback, Wellyx is a comprehensive software and is ideal to manage large businesses. It offers a great start by automating routine operations. Additionally, users claim that whenever they get into any trouble, Wellyx’s customer support service is at their disposal. Lastly, Wellyx provides an immense value to businesses at a very economical price.
2. Mindbody
Mindbody is a seasoned Pilates studio software that provides management ease to Pilates studio owners. It is a cloud-based software particularly designed for small and mid-sized businesses. Mindbody comes with a good range of features to streamline your day-to-day operations in your fitness clubs. However, it is a pricy Pilates solution, considering the value it provides.
Pros
- Robust API and decent reporting
- Clean and easy interface
- Seamless booking feature
Cons
- Marketing features do not work properly
- App crashes frequently
- Refunds and returns are nightmare
Pricing plans
- Starter: 159 USD per month
- Accelerate: 279 USD per month
- Ultimate: 499 USD per month
- Ultimate Plus: 699 per month
What do users say about Mindbody?
Considering users’ experiences, Mindbody offers a clean and easy-to-navigate interface, making it simple for technology virgins. Furthermore, users say that Mindbody provides a variety of features, but it is losing its credibility and functionality. In addition, users have mentioned about Mindbody, “Promise platinum, deliver vapor.”
3. Vagaro
Vagaro is one of the pioneers of management software in the fitness industry. It is a cloud-based solution that helps you manage appointments and bookings along with many other administrative tasks. Using it, you can take the burden off your shoulders and sit back to see wonders happening to your Pilates business. The only drawback of Vagaro Pilates studio software is its poor customer support service.
Pros
- Easy to navigate interface
- Seamless scheduling calendar
- Efficient marketing features
Cons
- POS integration is terrible
- Slow customer support service
- Limited number of features
Pricing plans
Vagaro pricing depends on the number of bookable calendars.
- 1 bookable calendar: 30 USD per month
- 2: 40 USD per month
- 3: 50 USD per month
- 4: 60 USD per month
- 5: 70 USD per month
- 6: 80 USD per month
- 7+: 90 USD per month
For multiple locations, get a direct quote.
What do users say about Vagaro?
Considering user feedback, Vagaro is a pretty decent choice to ensure the streamlined running of your Pilates studio. Vagaro offers good functionality and features; however, it is a pricy option since it charges per user. Users also have complaints about unresponsive customer support service and poor integration to payment processing methods.
4. vCita
vCita is a decent Pilates studio management solution for micro and small-sized businesses. It is a cloud-based solution that helps owners of fitness studios manage their finances, marketing, time, and, most importantly, clients. It enables you to streamline bookings, manage payments, and track information from a centralized dashboard. It can be a good choice if you are a startup or a small business. However, it might not facilitate large businesses in similar ways.
Pros
- Seamless calendar integration with the website
- Easy online payment integration
- Open to new feature requests
Cons
- Very basic marketing tool
- Nearly non-existent customer support
- Overpriced for its features
Pricing plans
vCita offers three pricing plans, including essential (starting from 35 USD per month), business, and platinum. The pricing of business and platinum plans depends on the number of team members, including;
Business plan:
- 1 to 5 members: 65 USD per month
- 5 to 10 members: 155 USD per month
- 11 to 20 members: 255 USD per month
Platinum plan:
- 1 to 5 members: 110 USD per month
- 5 to 10 members: 215 USD per month
- 11 to 20 members: 360 USD per month
What do users say about vCita?
According to users’ experiences, vCita is an easy-to-use solution; however, it is only functional for personal trainers. Users have said that its customer support is nothing more than a joke. Additionally, the developers do not make any advancements and update the solution occasionally. Lastly, it is extremely expensive for its features.
5. Virtuagym
Last but not least, Virtuagym! It is a powerful tool that helps you automate administrative tasks, streamlining your studio’s functionality. From recurring billing to member management to lead management to in-depth insights, Virtuagym provides a bundle of features. However, Virtuagym is not easy to operate and set up and comes with an extensive learning curve. Additionally, there are many features that novices can not understand and make complete use of.
Pros
- Wide variety of features
- Ease of client engagement
- Intuitive interface
Cons
- Limited analytics and reporting
- Slow customer support service
- Extremely complicated POS integration
Pricing plans
The pricing plans of Virtuagym start from 29 USD per month. To know their packages and included services, get a direct quote.
What do users say about Virtuagym?
Considering the users’ experiences, Virtuagym is a versatile Pilates solution that offers various features. However, its customer support services is extremely slow, making its customers switch to other options. Additionally, customers have claimed that integrating a financial management system with this software is a nightmare. Lastly, it can be a lot for non-technological users, ruining customers’ experience manifolds.
What is the best Pilates studio software?
The best Pilates studio software is Wellyx without any doubt. Wellyx offers the versatility and functionality that most of the Pilates software loses. So, if you are looking for an all-in-one option, look no further than Wellyx.
What is the best Pilates studio marketing software?
Wellyx is the best Pilates studio marketing software since it offers you an extensive range of marketing and customer engagement tools. Using it, you can effortlessly automate promotional practices and enhance your customer base while sleeping.
What is the best Pilates studio scheduling software?
If you are looking for the best Pilates studio scheduling software, it is Wellyx. By leveraging Wellyx, you can streamline online bookings without any hassle. Additionally, it helps you manage slots and seats using a waiting list so that your studio is never overcrowded and everyone gets the attention they need.
What makes a Pilates studio profitable?
To make your Pilates studio profitable, incorporate the best Pilates studio software, like Wellyx, into your business. Wellyx helps you engage your customers and prospects to maximize sales and boost retention. Therefore, it assists you in driving growth and increasing profitability effortlessly.
How to grow the Pilates studio business?
Growth can not happen overnight; however, with the right Pilates studio software, you can speed up the process. It helps you streamline daily operations and focus on the areas where human expertise is required.
Closing thoughts
Since technology has made its way to Pilates studios, you can upbeat your business game with its incorporation. The rising trends of Pilates studio software clearly depict what value it brings to your business. Whether you are a startup or a seasoned Pilates studio, get the best Pilates studio software to outshine your business.