Top 15 software for gym management in 2026

Running a gym in 2026 is not just about the latest equipment or trendy classes anymore. Members expect instant bookings, smooth check-ins, and online class options, while staff need schedules, payments, and marketing to run without chaos. If your gym is juggling spreadsheets, apps, and sticky notes, you’re losing time, money, and members. 

This is where gym management software becomes important for successful gyms in 2026. The best software for gyms automates member management, class scheduling, marketing, and staff operations, all from one platform. It handles the boring admin tasks so you can focus on growing your gym, keeping members happy, and boosting revenue. 

With so many options available, picking the right one can feel overwhelming. That’s why we have shortlisted the top 15 gym management software systems for 2026.

From enterprise systems to tools perfect for small studios, this guide breaks down features, pricing, pros, cons, and which type of gym each software suits best.

Criteria for selecting the right gym management software

Choosing the right software can make or break your gym operations. Here are the key factors every gym owner should consider:

1. Features and functionality

Make sure the software covers all your gym’s daily needs:

• Membership management, including subscriptions, renewals, and cancellations
• Class and schedule management with online bookings and waitlists
• Staff management for payroll, schedules, and performance
• Billing and payment processing with recurring payments and POS integration
• Reporting and analytics to track attendance, revenue, and growth

2. Usability and user experience

A good software should be simple and intuitive:

• Easy for staff and members to navigate
• Mobile apps for on-the-go access
• Minimal training required to get started

3. Integration capabilities

 Your software should work well with your existing systems:

• Accounting, CRM, and  marketing tools, 
• Email and SMS communication for notifications and promotions

4. Scalability and flexibility

Choose software that can grow with your gym:

• Support for multiple locations and large memberships
• Suitable for both small boutique gyms and larger fitness centers

5. Security and compliance

Protect member and staff data:

• Role-based access for staff
• Compliance with local laws for payments, taxes, and payroll

6. Customer support

Reliable support is critical:

• 24/7 or business-hours availability
• Tutorials, knowledge bases, and responsive troubleshooting

7. Cost and ROI

Evaluate the financial impact:

• Transparent pricing with no hidden fees
• Return on investment through saved time, improved member experience, and increased revenue

8. Reviews and reputation

Learn from other gym owners:

• Check user reviews and case studies
• Request demos to see the software in action

9. Customization

Your gym is unique, your software should be too:

• Customizable branding, membership plans, and workflows

10. Trial or demo

Always test before committing:

• Free trials or demos let you see if it truly fits your gym operations

By keeping these criteria in mind, gym owners can confidently choose software that streamlines operations, improves member experience, and supports long-term growth.

How does gym management software work? 

Gym management software is a cloud-based system that centralizes and automates a gym’s daily operations. Instead of juggling spreadsheets, emails, and disconnected apps, gyms use software to run everything, from class scheduling and automated billing to member communications, staff rates, from access control to real-time reporting. 

Key modules typically include: 

• Scheduling & booking: Classes, PT sessions, courses, waitlists, and member self-service booking. 
• Billing & payment: Automated invoicing, payment reminders, direct debits, card-on-file, and overdue follow-up. 
• CRM: Track prospects, nurture leads, automate onboarding and retention campaigns. 
• Marketing & communication: Email/SMS automation, win-back offers, promotions, and feedback surveys. 
• Access control: Integration with door locks and turnstiles for 24/7 gyms. 
• Reporting & Analytics: Revenue, attendance, retention, staff performance, and growth dashboards. 
• Member & staff apps: iOS/Android apps for member booking, check-in, class management, and staff scheduling. 

Why does every gym need management software in 2026? 

The fitness business landscape in 2026 is fast, connected, and unforgiving to inefficiency. Here’s why every gym, big or small, needs smart management software: 

• Automation saves time and money: Manual admin and payment chasing drain hours every week. Automation lets your team focus on training, service and growth. 
• Member expectations are higher than ever: Self-service booking, instant notifications, digital check-ins, and seamless communication are now standard. Falling short hurts retention. 
• Hybrid and online sessions are here to stay: Managing both in-person and virtual classes without integrated scheduling is nearly impossible. 
• Data-driven decisions drive revenue: Real-time dashboards show what’s working. So you can boost sales, retention, and operational efficiency. 
• Competitive edge: According to a recent Market Research Future report, the global gym management software market is expected to grow at over 11% CAGR through 2026, reflecting how fitness businesses are doubling down on digital transformation. 

Top 15 gym management software in 2026 Comparison 

1. Wellyx

Best all-in-one gym management software for growth-focused gyms 

Wellyx is a modern, cloud-based platform designed specifically for gyms, fitness studios, and multi-location clubs that want every core function handled in one place, without hidden cost, patchwork add-ons, or unnecessary complexity. Its focus is clear: automation, flexibility, and transparency, making it an ideal solution for growth-focused gyms in 2026. 

Core features of Wellyx 

1. All-in-one CRM for leads, members, and prospects

Wellyx centralizes all member data in one platform, allowing gyms to track leads, prospects, and active members efficiently. Operators can monitor attendance, membership status, personal preferences, and engagement history without juggling multiple tools. This helps streamline communication and improve retention through a holistic view of each member’s journey. 

2. Automated billing, payments, and marketing module

Wellyx simplifies financial management by automating recurring membership payments, one-time purchases, and late payment reminders. The marketing module also helps the owners to attract more members to their gyms. 

3. Booking and scheduling

The platform enables easy scheduling for group classes, personal training sessions, and special events. Members can book via the mobile app, join waitlists, and receive instant notifications. This automation minimizes missed bookings and maximizes attendance. 

4. Full-feature member and staff apps

Wellyx mobile apps give members and staff easy access to class schedules, bookings, payments, and notifications anytime, anywhere. The intuitive interface improves usability and keeps everyone connected in real-time. 

5. Built-in access control for 24/7 gyms

Wellyx also offers access control system hardware to manage secure entry, providing safety and convenience for members while controlling staff access. 

6. Point-of-sale and inventory management

Sell memberships, merchandise, and supplements directly within the software. Inventory management ensures efficient stock management and seamless sales. 

7. Advanced analytics

Track revenue with a customizable dashboard. This insight helps gym owners make data-driven decisions. Moreover, Wellyx also introduces new features to help their clients manage their businesses with greater attention to detail. Some of the new additions in Wellyx are: 

• WhatsApp Integration. 
• Payroll feature for easy financial management. 

Pros of Wellyx

• True all-in-one platform: Reduces tech stack complexity and eliminates bolt-on chaos. 
• Transparency, flat pricing: Many features are included, avoiding the expensive add-ons and quote surprises common in other software. 
• Multi-location and access control: Centralize management across multiple sites, staff, and secure entrances.
• Modern UI and mobile apps: Intuitive and easy to navigate for staff and members alike. 
• Digital content and online integrations: Extend your offerings to online audiences without separate platforms. 

Cons of Wellyx 

• Cloud-based dependency: Reliable internet is required to fully unlock all features. 

Best for 

Wellyx is ideal for modern, growth-focused gyms, fitness studios, and multi-location clubs. It is perfect for gyms looking to unify operations, marketing, and automation in a single platform while keeping member engagement and retention high.

2. Glofox

Best for boutique and class-based studios. 

ABC Glofox is designed for boutique studios, think HIIT, yoga, Pilates, and group fitness, with a focus on mobile-first booking and member engagement.

Key features

• Class and appointment booking (app and web).
• Branded member app.
• Payment processing and memberships.
• Marketing automation for class reminders, upsells.
• Waitlists and drop-in management.

Pros

• Slick mobile experience: Members love the app UI.
• Class-centric workflows: Fast, easy group class management.
• Automation for engagement: Reduces no-shows and boosts bookings.

Cons

• Add-ons can add up: Some features require higher plans.
• Limited access control: Not ideal for 24/7 gyms.
• Less robust reporting than larger platforms.

3. Zen Planner

Best for martial arts and functional fitness studios. 

Zen Planner caters to martial arts, functional fitness, and CrossFit-style facilities, offering specialised workout and member tracking.

Key features

• Scheduling, billing, and automated payments.
• Workout, belt, and grading tracking.
• Attendance and progress analytics.
• Mobile member and staff apps.

Pros

• Workout and grading modules: Martial arts and CrossFit-specific features.
• Flexible billing options: For classes, events, and memberships.
• User-friendly dashboards.

Cons

• Dated UI: Not as modern as newer platforms.
• Limited access control integration.

4. Mindbody

Best for enterprise brands and wellness businesses.

Mindbody is the most established name in fitness and wellness management software, serving thousands of gyms, studios, and enterprise brands worldwide. It’s known for its powerful scheduling, marketplace reach, and integration ecosystem.

Key features

• Robust scheduling, class booking, and resource management.
• Marketplace listing (Mindbody app drives new customer discovery).
• CRM, marketing tools, and branded mobile apps.
• POS and inventory management.
• Reporting and analytics.

Pros

• Enterprise scale: Reliable for large brands and franchises.
• Marketplace reach: Drives new leads via the Mindbody network.
• Extensive integrations: Connects with many third-party tools.

Cons

• Pricey add-ons: Many features require extra fees or enterprise plans.
• Steeper learning curve: Complex for smaller teams.

Support responsiveness: Some users report delays in busy seasons.

5. GymDesk

Best for budget-friendly and simple management. 

Gymdesk is a straightforward, cost-effective tool for small gyms needing core functions without extra complexity.

Key features

• Class and appointment scheduling.
• Billing, invoicing, and payment tracking.
• Simple CRM and automated emails.
• Website and membership portal.

Pros

• Affordable: Flat, transparent pricing.
• Easy setup: Intuitive interface for new users.
• Solid core features.

Cons

• Limited scalability: Not ideal for multi-location or high-volume gyms.
• Few advanced automations or integrations.

6. PushPress

Best for CrossFit and functional fitness gyms. 

PushPress focuses on CrossFit boxes and group fitness, offering streamlined scheduling and workout tracking.

Key features

• Class scheduling, check-in, and waitlists.
• Automated billing and membership plans.
• Workout delivery and performance tracking.
• Integrations (Zapier, Mailchimp, Stripe).

Pros

• Functional fitness workflows: Built for CrossFit gyms.
• Workout delivery tools.
• Free starter plan.

Cons

• Advanced features cost extra.
• Not ideal for multi-location or access control.

7. TeamUp

Best for group class studios. 

TeamUp is a flexible platform for group classes, personal trainers, and multi-instructor studios.

Key features

• Group class and event scheduling.
• Member management and payments.
• Custom forms and waivers.
• Reporting and integrations.

Pros

• Transparent pricing: No hidden fees.
• Flexible class/event management.
• Responsive support.

Cons

• Limited automation compared to all-in-ones.
• No access control.
  

8. WellnessLiving

Best all-in-one for wellness & boutique studios. 

WellnessLiving offers a broad set of tools for fitness, yoga, and wellness businesses.

Key features

• Booking, POS, and loyalty programs.
• Marketing and email/SMS automation.
• Mobile apps for members and staff.
• Rewards and reviews management.

Pros

• All-in-one: Covers most fitness/wellness needs.
• Loyalty and rewards modules.
• Frequent updates.

Cons

• Some users report support delays.
• Learning curve for advanced features.
  

9. Exercise.com

Exercise.com blends gym management with online workout delivery and custom-branded apps.

Key features

• Class and appointment scheduling.
• Payment processing and e-commerce.
• Custom-branded member apps.
• Workout content delivery.

Pros

• Ideal for online trainers.
• Deep customisation.
• E-commerce features.

Cons

• Higher starting price.
• Some features require quote-based pricing.

10. Virtuagym

Best for hybrid and online-first studios. 

Virtuagym targets gyms offering a blend of in-person and digital coaching.

Key features

• Scheduling, workout, and nutrition coaching.
• Mobile apps for members and staff.
• Community engagement features.
• Payment processing.

Pros

• Great for hybrid fitness.
• Nutrition and coaching modules.
• Strong mobile UX.

Cons

• Some modules require a separate purchase.
• Support can be slow in peak times.

11. Gym Master

Gym Master serves gyms, PTs, and small studios with simple appointment scheduling.

Key features

• Booking website and widget.
• Online payments and reminders.
• POS and client reviews.
• SMS/email reminders.

Pros

• Access control system 
• Easy setup.
• Customisable booking page.

Cons

• Limited features for larger gyms.
• No member apps or advanced automation.

12. EZFacility

Best for sports complexes and large gyms. 

EZFacility supports multi-use sports clubs, gyms, and large facilities.

Key features

• Facility and class scheduling.
• POS, league and event management.
• Staff and payroll management.
• Reporting and analytics.

Pros

• Facility rental tools.
• Handles complex sports setups.
• Payroll management.

Cons

• Dated interface.
• Higher price point for small clubs.

13. RhinoFit

Best for gyms and fitness centers. 

RhinoFit helps teams, leagues, and sports clubs with scheduling and communication.

Key features

• Team and event scheduling.
• Messaging and notifications.
• Payment tracking.
• Roster management.

Pros

• Great for teams/leagues.
• Simple communication tools.
• Easy mobile access.

Cons

• Not a full gym management platform.
• Limited billing options.

14. GymFlow

Best for modern gyms wanting a mobile focus. 

Gymflow targets studios wanting a slick, app-first experience.

Key features

• Mobile scheduling and check-in.
• Payment processing.
• Member app.
• Reporting.

Pros

• Modern UI.
• Great member app.
• Quick onboarding.

Cons

• Limited CRM/automation.
• Less robust for multi-location.

15. WodGuru

Best for gyms and martial arts schools. 

WodGuru specialises in attendance, billing, and grading for martial arts clubs.

Key features

• Attendance and grading tracking.
• Automated billing and reminders.
• Reporting.
• Simple CRM.

Pros

• Martial arts-specific.
• Easy grading management.
• Affordable.

Cons

• Limited outside martial arts.
• No access control or deep automation.

How to choose the right gym management software for your gym

Choosing the best-fit GMS isn’t about ticking boxes. It’s about matching software strengths to your business model and growth plan. Here’s your actionable checklist:

Do you run a small studio, big-box gym, or multi-location chain?

• Small studios often prioritise easy booking, member engagement, and low-cost plans.
• Big-box gyms need robust access control, payment automation, and advanced reporting.
• Multi-location chains must ensure centralised data, unified billing, and scalable marketing.

Do you need built-in marketing & CRM or just basic scheduling?

• If you want to boost leads, reduce churn, and automate member journeys, invest in tools with CRM and marketing automation (e.g., Wellyx, Mindbody).
• If you’re focused only on class bookings and simple billing, lighter platforms (e.g., Gymdesk, TeamUp) may suffice.

Do you need 24/7 access control integration?

• For unmanned or hybrid gyms, choose a platform with built-in (not bolt-on) access control options, ideally supporting major hardware brands.
• If you’re always staffed, this may be less critical—but it’s a must-have for scale.

What’s your real budget and pricing preference?

• Some platforms offer transparent, flat pricing (Wellyx, Gymdesk, TeamUp).
• Others use quote-based models that scale with features and members (Mindbody, ABC Glofox).
• Watch for hidden costs: add-ons, integrations, and support fees can balloon your monthly bill.

Make software your competitive edge in 2026

Choosing gym management software isn’t just about ticking feature boxes. It’s about shaping the future of your fitness business. The right platform streamlines admin, delights members, and frees your team to focus on growth.

While there are many strong contenders, Wellyx uniquely brings together all-in-one operations, advanced automation, member experience, and access control with transparent, scalable pricing. That’s why more gyms, whether boutique studios or multi-location chains, are moving to platforms like Wellyx for the next phase of growth.

Want to see the difference for yourself? Explore Wellyx, compare it against your current stack, and book a demo to walk through real workflows tailored to your gym’s needs. It’s a decision that shapes how your gym operates and grows.