Grading records, class rosters, tuition, parent messages. Wellyx takes the desk work off your plate so karate dojos, taekwondo dojangs, jiu-jitsu academies, and fight gyms can put their hours where the students are.
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Martial arts software is one platform where rank progression, class calendars, tuition, attendance, and student records live together. Instead of chasing paperwork, instructors see who is due for testing and who has stopped showing up. Owners see revenue as it happens. Fewer tools, fewer gaps, and steadier growth across karate, taekwondo, BJJ, and MMA programs.
Keep students coming back
Nobody announces they are quitting. They skip Tuesday, then the following week, and the gi stays in the bag. Wellyx notices the gap and reaches out over SMS, WhatsApp, email, or in-app alerts, all from one dashboard, before a missed class turns into a missed month.
Run the school, not the paperwork
Class times, instructor tasks, payments, and reports usually live in five places at once. This martial arts management system pulls them into one. The result is a school that can add forty students without adding a second front desk.
Turn inquiries into tuition
A parent fills in a form at 11 p.m. A walk-in asks about kids classes. Both land in the same martial arts CRM, tagged and timed, with the next step already lined up. You see the pipeline as it moves, and trials stop leaking out the side.
A martial arts timetable juggles gradings, sparring nights, kids classes, private lessons, and instructor availability at once. Wellyx martial arts scheduling software holds all of it without a clash or an overbooked mat.
Teaching karate at six and rolling BJJ at eight? Each art keeps its own class schedule, rank structure, and membership pathway under one login. Nobody on the BJJ roster ever lands in a karate progression path or gets billed on the wrong cycle.
Ranks are not a dropdown. Martial arts software should let you build the grading ladder your art actually uses. Karate dojos create structured belt levels, taekwondo academies configure formal grading systems, and BJJ gyms manage stripe-based progression.
Coaches record assessments, mark technique milestones, and schedule testing dates without leaving the platform. Reminders fire automatically, so a student who has earned a promotion actually gets one. Families follow the same journey in the app, which turns a private ledger into shared motivation.
Martial arts schools rarely charge everyone the same rate, and martial arts billing software should not assume otherwise. Price by rank, by program, or by weekly training frequency. Recurring tuition, belt testing fees, drop-ins, and class packs are handled together, and families manage multiple students from one account.
Processing rates decide how much tuition you keep. Unlike generic gym platforms, Wellyx runs low merchant fees through Stripe across the US and PayTabs throughout the Middle East, so more of every payment stays in your account.
Every walk-in and web inquiry lands in a martial arts CRM that shows exactly where that lead stalled. Attendance is tracked alongside every student record, and real-time reporting shows performance across memberships, classes, and belt tests as it happens.
Trials convert in seconds because a prospect’s history is already on file. Automated follow-ups carry beginners, curious parents, and returning adults from first visit to signed member without anyone hunting through a clipboard.
Spend less time on admin and more time coaching. Bring scheduling, payments, student progress, and communication together with Wellyx and see how smoothly your martial arts school can run.
Contact training carries risk a treadmill never will. Waivers, membership agreements, guardian consent, and tournament entries are completed online during registration or before an event, then stored digitally and easy to access when you need them.
Teaching minors raises the bar further. Wellyx keeps medical notes, emergency contacts, and consent forms locked down yet reachable, with an architecture reflecting the General Data Protection Regulation (GDPR), the Children’s Online Privacy Protection Act (COPPA), and child protection guidance from bodies including the Information Commissioner’s Office (ICO) and USA Gymnastics SafeSport. Payments run under PCI DSS rules through Stripe, GoCardless, and PayTabs.
Trial classes are one of the most effective ways to grow a martial arts school, and Wellyx helps you manage the entire funnel. With a built-in scheduling system, prospects can easily book introductory sessions online, choose available time slots, and receive automated confirmations and reminders.
Once they attend, you can convert them into paying members with a seamless upgrade process, linking trial attendance directly to membership enrolment. This streamlined journey improves conversion rates and ensures no lead is lost during the onboarding process.
Sell a beginners’ course or a grading cycle as a single booking with a fixed intake. Students enroll once, train with the same group from start to finish, and your school manages the whole cohort in one place.
Create a course in the Wellyx scheduler, set the number of places and the price, and schedule every session. Students or parents buy it through the booking widget or the app and are enrolled in every session.
Every course has its own capacity. Once it fills, the waitlist opens in place of the booking option, and staff can add students to it from the martial arts school software while the next intake is planned.
A student can miss a week without being removed from the program. Staff can cancel or mark a no-show for one session, or for that session and all future ones, keeping attendance records accurate for grading.
Apply a course cancellation policy per branch. Staff choose the reason and fee, charge it now or add it to the invoice, refund now or later, and decide whether a used membership benefit is kept or forfeited.
Martial arts software is one platform where rank progression, class calendars, tuition collection, attendance, and student records all live together. Instead of chasing paperwork, instructors see who is due for testing and who has stopped showing up. Owners see revenue as it happens. Fewer tools, fewer gaps, and steadier growth across karate, taekwondo, BJJ, and MMA programs.
Families at a busy martial arts school want answers without phoning the desk twice a week. Your branded martial arts app hands them attendance history, belt progression, fees, class schedules, and multiple students managed from one account. Post a change once and every family sees it instantly.
Wellyx removes double-booking issues with a clean, intuitive calendar. Set capacities, manage instructors, activate waitlists, and let students self-book from your martial arts app.
Your website should make booking effortless. Wellyx offers fast, mobile-friendly, customizable martial arts online booking that makes every class easy to reserve.
Manage recurring memberships, class packs, belt testing fees, and drop-ins in one place. Wellyx automates invoicing, reduces failed payments, and gives you real-time visibility into your dojo’s revenue.
Create flexible martial arts memberships that fit every path, from beginner intro trials to advanced belt programs and unlimited class access.
Stay stocked without stress. Wellyx alerts you before gear, uniforms, belts, or pro-shop items run low, keeping your dojo retail running smoothly.
Plan classes, private lessons, instructors, and mat space with ease. No double bookings, just a clear schedule your students and staff can rely on.
Simplify mat and room rentals with conflict-free booking, ensuring your dojo earns more from events, workshops, and training sessions.
Ditch the paper trail. Store, access, and manage waivers, belt exams, onboarding forms, and event registrations with organized digital templates.
Ensure real time payroll accuracy and streamline how your studio calculates, manages, and processes staff payments from one intuitive and reliable dashboard.
Give instructors and students the tools they need on the go, with apps built for flexibility, check-ins, bookings, and real-time management.
Offer secure 24/7 dojo access while cutting admin time with automated, integrated entry systems designed for martial arts academies.
Turn your training library into a new revenue stream with on-demand curriculum videos, combinations, and belt requirement content.
Never lose momentum. Auto-manage waitlists so every class stays full and engaged, even during high-demand training cycles.
Connect payments, CRM, attendance, and booking tools seamlessly, reducing errors and eliminating admin overload in your dojo.
Empower students and parents with self-service booking, belt tracking, billing, and account management that saves your dojo valuable time.
Deliver personalized martial arts campaigns using WhatsApp, email, SMS, and in-app messages that keep students engaged and committed.
Convert hesitant prospects into members with targeted offers perfect for trials, camps, seminars, and special promotions.
Turn consistent attendance and engagement into loyalty. Reward students for visits, purchases, and participation effortlessly.
Let families and members share the experience. Seasonal or personal gift cards bring new prospects through your doors.
Move prospects smoothly from first inquiry to committed student with automated martial arts lead nurturing.
Stay personal. Real-time SMS and in-app chat keep your dojo’s student–instructor connection strong.
Focus on relationships, not spreadsheets. Convert leads with smarter tracking, follow-ups, and martial arts-optimized CRM workflows.
Sell uniforms, belts, gloves, and gear with ease, while keeping pro-shop inventory synced and accurate.
Automate tuition, invoices, recurring payments, belt testing fees, and failed transactions all in one place.
Give students and parents friction-free booking for classes, trials, private lessons, and events from any device.
Make it simple for students to switch plans, upgrade programs, or add classes without unnecessary staff involvement.
Know what’s working. Get real-time visibility into your revenue across memberships, classes, belt tests, and retail.
From automating class bookings to streamlining student memberships, Wellyx frees you from the grind of admin work in most efficient way
Ditch outdated software and clunky workarounds. Wellyx is designed to work effortlessly, so your business runs without a hitch.
We’ve partnered with the lowest-cost payment processors, like Stripe, so you keep more of what you earn. No hidden fees. No unnecessary expenses.
Students and fighters buy gear, gloves, uniforms, and supplements, and it’s a solid revenue stream. But without the right martial arts point-of-sale software, that quick sale can turn into a hassle. Wellyx keeps it simple, with seamless inventory management that lets you sell without the headaches.
Our support is as disciplined as your training, real people, 24/7. No frustrating chatbots, no scripted runarounds. Just fast, expert help when you need it, so you can keep your focus where it matters.
Switching to a new management software shouldn’t create chaos. With Wellyx, your student data, memberships, attendance history, and billing records migrate for free, with no downtime. Most dojos move over in a week or less, fast, clean, and worry-free.
Get real support from real people, 24/7. Whether it’s setting up belt tracking, configuring payments, or organizing schedules, you’ll talk to an expert who understands how martial arts schools operate, and responds fast.
Wellyx automates class bookings, belt testing reminders, invoicing, and student communication. Deliver a consistent student experience, reduce admin time, and keep your martial arts school growing without adding extra workload.
Wellyx is built to do the job but still look simple and easy-to-navigate. The interface is clean, intuitive, and quick to learn. Set up your dojo in minutes and manage students, classes, and memberships without frustration.
Enjoy a free demo and zero long-term contracts. Explore every feature, from CRM and scheduling to billing and attendance trackingl, and stay because Wellyx grows your dojo, not because you’re locked into a plan.
From small dojos to multi-location martial arts academies, Wellyx scales with you. Advanced CRM tools, automated billing, detailed reporting, and student progress tracking support growth at every stage.
Wellyx offers clear, honest software pricing with no hidden fees. Forecast your costs confidently and avoid surprise add-ons or extra charges common in other martial arts software programs.
Replace multiple tools with one martial arts management system. Wellyx combines scheduling, CRM, access control, payments, and marketing, giving your dojo a powerful, unified platform to run everything.
Get 24/7 expert assistance from Wellyx. Whether it’s live chat, Zoom, or a quick phone call, our martial arts specialists keep your operations running so nothing interrupts your training or classes.
Talk to a real product expert who understands martial arts schools. Support your dojo’s goals, improve student management, and enhance your members’ experience. Get clear answers, personalized guidance, and a faster path to running your school with confidence.
Corporate HQ
Got questions? We’ve got answers. Browse through our frequently asked questions to find quick and helpful information about our software.
Wellyx is an all-in-one system built to simplify day-to-day operations in your dojo. It allows you to manage student registrations, class schedules, attendance tracking, memberships, billing, and instructor assignments from a single platform. With built-in tools for communication, reporting, and automation, it reduces the need for manual admin work, giving instructors more time to focus on teaching and student development.
Wellyx supports multiple martial arts disciplines, including karate, taekwondo, jiu-jitsu, kickboxing, and more. You can create separate class schedules, track attendance, and monitor student progress for each discipline individually. This allows you to run a multi-discipline dojo or academy without confusion, keeping memberships, reporting, and instructor assignments organized across all programs.
Yes, our software gives you full control to customize key parts of your martial arts studio, from class types, schedules, and membership plans to billing cycles and communication settings. You can assign instructors, build belt or rank-based programs, and tailor the experience to fit your training structure. The mobile app and booking widget can also be branded with your studio’s name, logo, and colors. This level of customization improves the member experience and reinforces your studio’s identity at every touchpoint.
Yes, Wellyx is well-suited for dojos with a limited number of classes or a smaller schedule. You can manage class bookings, attendance, student progress, billing, and communication from a single dashboard. Even with fewer classes, features like automated reminders, real-time updates, and membership tracking help you stay organized without adding to your workload. We provide all the tools you need to run your dojo efficiently and professionally, regardless of size.
We offer 24/7 human customer support through multiple channels, including email, phone, live chat, and support tickets. Our support team assists with setup, troubleshooting, and ongoing questions at any stage. Dedicated onboarding specialists help you configure your system and migrate data, while a detailed knowledge base is available for step-by-step guidance. No matter which plan you’re on, support is included, ensuring your studio runs smoothly from day one.
Wellyx helps you manage daily tasks more efficiently by automating class scheduling, tracking attendance, processing payments, and handling communication with students and parents. All tools are available in one system, so you don’t have to switch between platforms. It reduces manual work, keeps records accurate, and provides clear data to help you adjust class sizes, assign instructors, and improve student retention.
Yes, we offer free data migration services to transfer student records, memberships, class history, and payment information from your existing software. The migration process is secure and handled by our team to minimize downtime and avoid data loss. You can continue operating your dojo without interruption, while keeping important records like payment history and student progress fully intact.
Wellyx can help your studio increase revenue by automating billing, simplifying financial management, and keeping your members engaged. Using features like automated billing, reminders, loyalty programs, and marketing tools, you can sell workshops, merchandise, or belt testing. Moreover, detailed reports and streamlined operations help you track income and run your studio, so you can focus on teaching while growing your business revenue.
The cost of Wellyx depends on the features your dojo needs. The Excel plan is $99 per month and works well for small to mid-sized studios. The Exceed plan is $199 per month and includes more advanced tools for growing studios. The Ultimate plan is $299 per month and offers the full range of features, including support for multi-location dojos, marketing automation, and staff management. If you want 24/7 door access, the Wellyx Pro+ access hardware unit is a one-time $499, with no recurring fees.
