Keep students coming back
Nobody announces they are quitting. They skip Tuesday, then the following week, and the gi stays in the bag. Wellyx notices the gap and reaches out over SMS, WhatsApp, email, or in-app alerts, all from one dashboard, before a missed class turns into a missed month.
Run the school, not the paperwork
Class times, instructor tasks, payments, and reports usually live in five places at once. This martial arts management system pulls them into one. The result is a school that can add forty students without adding a second front desk.
Turn inquiries into tuition
A parent fills in a form at 11 p.m. A walk-in asks about kids classes. Both land in the same martial arts CRM, tagged and timed, with the next step already lined up. You see the pipeline as it moves, and trials stop leaking out the side.
Follow one class from start to finish. JJ, our product specialist, shows how a new inquiry becomes a trial booking, how that booking becomes a membership, and how the payment, reminder, and follow-up happen without anyone at the desk chasing them.
It’s a short look at how scheduling, booking, billing, and messaging connect, so you can picture your own week in it.
A martial arts timetable juggles gradings, sparring nights, kids classes, private lessons, and instructor availability at once. Wellyx martial arts scheduling software holds all of it without a clash or an overbooked mat.
Teaching karate at six and rolling BJJ at eight? Each art keeps its own class schedule, rank structure, and membership pathway under one login. Nobody on the BJJ roster ever lands in a karate progression path or gets billed on the wrong cycle.
Martial arts schools rarely charge everyone the same rate, and martial arts billing software should not assume otherwise. Price by rank, by program, or by weekly training frequency. Recurring tuition, belt testing fees, drop-ins, and class packs are handled together, and families manage multiple students from one account.
Processing rates decide how much tuition you keep. Unlike generic gym platforms, Wellyx runs low merchant fees through Stripe across the US and PayTabs throughout the Middle East, so more of every payment stays in your account.
Sell a beginners’ course or a grading cycle as a single booking with a fixed intake. Students enroll once, train with the same group from start to finish, and your school manages the whole cohort in one place.
Create a course in the Wellyx scheduler, set the number of places and the price, and schedule every session. Students or parents buy it through the booking widget or the app and are enrolled in every session.
Every course has its own capacity. Once it fills, the waitlist opens in place of the booking option, and staff can add students to it from the martial arts school software while the next intake is planned.
A student can miss a week without being removed from the program. Staff can cancel or mark a no-show for one session, or for that session and all future ones, keeping attendance records accurate for grading.
Apply a course cancellation policy per branch. Staff choose the reason and fee, charge it now or add it to the invoice, refund now or later, and decide whether a used membership benefit is kept or forfeited.
Payments processed
Sessions scheduled
Memberships sold
Gym and studios powered
Every walk-in and web inquiry lands in a martial arts CRM that shows exactly where that lead stalled. Attendance is tracked alongside every student record, and real-time reporting shows performance across memberships, classes, and belt tests as it happens.
Trials convert in seconds because a prospect’s history is already on file. Automated follow-ups carry beginners, curious parents, and returning adults from first visit to signed member without anyone hunting through a clipboard.
Contact training carries risk a treadmill never will. Waivers, membership agreements, guardian consent, and tournament entries are completed online during registration or before an event, then stored digitally and easy to access when you need them.
Teaching minors raises the bar further. Wellyx keeps notes, emergency contacts, and consent forms locked down yet reachable. Payments through Stripe, GoCardless, and PayTabs.
Wellyx helps martial arts schools retain students, streamline operations, and increase revenue through one integrated platform. Automated reminders across SMS, WhatsApp, email, and in-app alerts encourage attendance. Centralized scheduling, payments, instructor tasks, and reporting simplify management, while CRM tools track inquiries, organize leads, and convert trial classes into paying students.
Give students and parents convenient access to your martial arts school through a branded mobile app. Let members book classes, check schedules, track attendance, view progress, and manage membership details directly from their phones.
Parents can stay informed about their children’s training, while students receive important updates, reminders, and notifications without contacting the front desk. With your school’s name, logo, and colors, the app creates a familiar experience that keeps families involved in everyday training activities and upcoming milestones.
Create flexible martial arts memberships that fit every path, from beginner intro trials to advanced belt programs and unlimited class access.
Plan classes, private lessons, instructors, and mat space with ease. No double bookings, just a clear schedule your students and staff can rely on.
Give students and parents friction-free booking for classes, trials, private lessons, and events from any device.
Move prospects smoothly from first inquiry to committed student with automated martial arts lead nurturing.
Simplify mat and room rentals with conflict-free booking, ensuring your dojo earns more from events, workshops, and training sessions.
Empower students and parents with self-service booking, belt tracking, billing, and account management that saves your dojo valuable time.
Deliver personalized martial arts campaigns using WhatsApp, email, SMS, and in-app messages that keep students engaged and committed.
Offer secure 24/7 dojo access while cutting admin time with automated, integrated entry systems designed for martial arts academies.
Sell uniforms, belts, gloves, and gear with ease, while keeping pro-shop inventory synced and accurate.
Parkland Shotokan Karate Association modernized its operations with Wellyx, streamlining memberships, payments, communication, and reporting while preserving its nonprofit, volunteer-driven mission and keeping the focus on authentic karate training.
Your students and parents want easy class booking, quick check-ins, and clear updates on belt progress. Your staff wants automated scheduling, tuition billing, and marketing without chaos. Wellyx all-in-one martial arts software does it all, so you can run your school confidently.
Wellyx lets us focus on coaching and while taking care of all the daily operations. Their support team is always ready to help, which makes running the studio so much easier.
Wellyx has simplified everything from class scheduling to payments. Our students and parents love it. The software is very versatile and meets all my studio needs.
It’s easily the most intuitive gym software platform I’ve used. Less staff intervention at the front desk, fewer no-shows, and more time focused on training members.
Wellyx takes the stress out of handling payments, and keeping in touch with students. It gives us more time to coach and grow our team.
We can spend less time on admin and more time empowering our community with great coaching. Their support is there when we need.
Wellyx delivered exactly what our martial arts academy needed. From sales to onboarding, their support team was fast, clear, and consistently on point.
Review student profiles, belt ranks, active plans, payment records, and class schedules. Identify outdated records and confirm which information needs to move into Wellyx.
Share an export from your current martial arts software. Our onboarding team assesses compatible data, organizes the transfer, and flags items needing manual setup.
Configure memberships, belt programs, recurring tuition, staff permissions, and entry rules. Test bookings, student records, and payments before completing the switch.
Moving platforms doesn’t have to be complicated.
If you’re currently using Mindbody, WellnessLiving, Vagaro, Mariana Tek, or even spreadsheets, you might be holding back from switching because of the hassle of transitioning. With Wellyx martial arts management software, the entire process is smooth, guided, and hassle-free from start to finish.
Got questions? We’ve got answers. Browse through our frequently asked questions to find quick and helpful information about our software.
Wellyx is an all-in-one system built to simplify day-to-day operations in your dojo. It allows you to manage student registrations, class schedules, attendance tracking, memberships, billing, and instructor assignments from a single platform. With built-in tools for communication, reporting, and automation, it reduces the need for manual admin work, giving instructors more time to focus on teaching and student development.
Wellyx supports multiple martial arts disciplines, including karate, taekwondo, jiu-jitsu, kickboxing, and more. You can create separate class schedules, track attendance, and monitor student progress for each discipline individually. This allows you to run a multi-discipline dojo or academy without confusion, keeping memberships, reporting, and instructor assignments organized across all programs.
Yes, our software gives you full control to customize key parts of your martial arts studio, from class types, schedules, and membership plans to billing cycles and communication settings. You can assign instructors, build belt or rank-based programs, and tailor the experience to fit your training structure. The mobile app and booking widget can also be branded with your studio’s name, logo, and colors. This level of customization improves the member experience and reinforces your studio’s identity at every touchpoint.
Yes, Wellyx is well-suited for dojos with a limited number of classes or a smaller schedule. You can manage class bookings, attendance, student progress, billing, and communication from a single dashboard. Even with fewer classes, features like automated reminders, real-time updates, and membership tracking help you stay organized without adding to your workload. We provide all the tools you need to run your dojo efficiently and professionally, regardless of size.
We offer 24/7 human customer support through multiple channels, including email, phone, live chat, and support tickets. Our support team assists with setup, troubleshooting, and ongoing questions at any stage. Dedicated onboarding specialists help you configure your system and migrate data, while a detailed knowledge base is available for step-by-step guidance. No matter which plan you’re on, support is included, ensuring your studio runs smoothly from day one.
Wellyx helps you manage daily tasks more efficiently by automating class scheduling, tracking attendance, processing payments, and handling communication with students and parents. All tools are available in one system, so you don’t have to switch between platforms. It reduces manual work, keeps records accurate, and provides clear data to help you adjust class sizes, assign instructors, and improve student retention.
Yes, we offer free data migration services to transfer student records, memberships, class history, and payment information from your existing software. The migration process is secure and handled by our team to minimize downtime and avoid data loss. You can continue operating your dojo without interruption, while keeping important records like payment history and student progress fully intact.
Wellyx can help your studio increase revenue by automating billing, simplifying financial management, and keeping your members engaged. Using features like automated billing, reminders, loyalty programs, and marketing tools, you can sell workshops, merchandise, or belt testing. Moreover, detailed reports and streamlined operations help you track income and run your studio, so you can focus on teaching while growing your business revenue.
The cost of Wellyx depends on the features your dojo needs. The Excel plan is $99 per month and works well for small to mid-sized studios. The Exceed plan is $199 per month and includes more advanced tools for growing studios. The Ultimate plan is $299 per month and offers the full range of features, including support for multi-location dojos, marketing automation, and staff management. If you want 24/7 door access, the Wellyx Pro+ access hardware unit is a one-time $499, with no recurring fees.
