Vagaro vs Virtuagym: which software vitalizes the gym operations better?
Gym owners are always on the lookout for a solution that keeps their gym managed and competitive. When looking for suitable gym management software, two options that leave them sceptical are Vagaro vs Virtuagym. So, here is to see which software aligns with gym needs best without breaking the bank.








How Wellyx Stands Out from Competition!
Scale and grow your fitness business with the best all-in-one software solution.
Geo-tracking for staff
Staff roles & permissions
Multiple tax options
Advanced reports & dashboards
File storage options
Advanced cancellation policy
No-show policy
Multi-channel communication
Push notifications
Automation triggers
Custom contact lists
Google Analytics Integration
Facebook pixel Integration
Lead & member specific tags
Customizable templates
Drip campaigns
Page builder
Pop-up builder
HTML editor
Walk-in bookings
SMS notifications
Email notifications
Push notifications
Account balance check
Communication preferences
Linked payment methods
Unlock door via Bluetooth
3rd party
3rd party
3rd party
Unlock door via NFC
3rd party
3rd party
3rd party
Controlled time access
3rd party
3rd party
3rd party
Controlled benefits access
3rd party
3rd party
3rd party
Bookings & payments
Express checkout
Class & service check-ins
QR Code check-ins
Door unlock
Sales funnels
Lead capturing forms
3rd party
Lead journeys
Advanced lead workflows
Lead filters
Integrated call dialer
Lead conversion reports
Add-on services
Branded online widget
Hide price & duration option
Friends & family bookings
Custom booking notes
Partial & split payment options
Retail sale management
Item & sale level discount options
Park & retrieve sale
Payment & tips via terminal
Partial & split payments
Video library
Custom filter
Playlist
Online selling limit
Custom start & end date
One-time use option
Barcode & SKU parameters
Discount on gift card option
Custom amount options
Gift card liability tracking
Gift card terms & conditions
Branded App
Custom WordPress website
Search engine optimization (SEO)
Priority setup assistance
Unlimited training sessions
Data migration
Unlimited members
Unlimited staff members
Your own custom branded app
- Integrate your logo & colors
- Promote your business & brand
- Enhance customer experience

Engage & acquire new clients
- Autopilot & drip campaign builder
- Integrated email, SMS, & WhatsApp
- Analytical success dashboards

Increase client conversions
- Lead capturing forms
- Track, nurture & engage your leads
- Effective reporting and analysis

Scheduling made easy
- Easy to navigate & monitor
- Manage shifts & bookings
- Sync with Google calendar


Branded booking widget
- Multiple booking options
- Book from your website & app
- Sell, book & schedule smartly

Secure access control 24/7
- Touchless entry
- Monitor & control from anywhere
- Online and offline mode

Increase revenue with VOD
- Easy to upload and control
- Create private video links
- Increase client interaction

Who meets the gym needs best: Vagaro vs Virtuagym?
Fitness professionals and gym owners often get stuck when looking for gym management software. Among hundreds of available options, there are a bunch of good options to consider. However, if you too get confused with Vagaro vs Virtuagym, explore the ins and outs of both options in detail.
Vagaro is a popular name in the fitness and wellness industry. It offers a broad range of features in a clean interface. Considering the pricing plans, it is suitable for small-to-mid-sized gyms and boutiques. But in terms of functionality and scalability, the software is too basic.
On the other hand, Virtuagym is specifically built to cater to the fitness businesses’ needs. According to the features, it seems a good option. However, its reviews and overpriced fees make it a costly mistake for gym owners.
Not every software can align with your gym needs, as there are few comprehensive software in the market. Wellyx is a top comprehensive gym management software. However, here is a detailed comparison of Vagaro vs Virtuagym to help you decide better.
Set your business on high revenue
Optimize your gym’s security with 24/7 access control system
Wellyx understands the importance of premises security and therefore offers an exclusive access control system along with hardware to set up and ensure maximized safety.
Introduce convenience and accessibility for your staff & members with Wellyx
Get staff and customer apps so that your operations never stop. The branded apps can add personalization that can elevate the look and feel of your gym!
Get easy payment processing and error-free transactions
With Wellyx, you can get your hands on uninterrupted payment processing, so that your gym can focus on revenue generation while redefining payment security.
Automated scheduling for easy bookings and cancellations
Plan manage and visualize your day-to-day gym classes and tasks with an all-in-one scheduler.
What is Vagaro suitable for?
Vagaro is a cloud-based software for fitness, wellness, and beauty businesses. Serving a wide range of industries, it has many features to simplify how businesses work. For gym owners, it gives a solution to attract and manage members within one place.
Vagaro makes payment processing, marketing, and running the gym easier while improving the client experience. Considering the diversity and functionality of the features, it is suitable software for small gyms, enterprises, and multi-location gyms. Though it is a general software built to cater to the needs of different industries, startup gym owners can leverage it for better management.
What features does Vagaro offer?
Vagaro, being a thoroughgoing software, offers features that are for all types of businesses. However, the most relevant features to gym owners are:
- Online booking
- Calendar management
- Inventory management
- Payment processing
- Digital forms
- Marketing
- Branded apps
It offers a variety of features that help gym businesses to simplify and automate their manual operations. However, it lacks one of the most important features, “access control,” that ensures members’ smooth entry and experience inside the gym.
A glimpse of the features Wellyx offers
As Wellyx stands as the best Vagaro and Virtuagym alternative, let’s look at the features it offers that Vagaro and Virtuagym lack. Here are some of the top-rated features that can beat up your business game:
Memberships & packages
Access control
Online bookings
Scheduler
Loyalty programs
Promo codes
Point-of-sale
Lead management
Marketing
Inventory management
Digital forms
Gift cards
Mobile apps
Waiting list
Facility rental
Video on demand
What else do you need to manage your business when Wellyx offers everything in one place!
What are users' opinions about it?
Vagaro used to be functional and friendly with an easy interface. But, over time, users have faced some issues with software and customer support. They complain that the bookings are problematic, as the backend looks seamless, but it is very hard for members to book. However, booking via widget and mobile apps is simpler.
Also, customer support is almost non-existent whenever users encounter glitches and reach out. In some cases, even if they respond, the problems are sidestepped. On various sites like Capterra and G2, users are frustrated with glitchy software, surprise charges, and unusual shutdowns that cost them money and time. Though Vagaro is improving, it can bring more risk to gyms than operating seamlessly.
How much does it charge?
Vagaro offers a pricing plan based on the number of bookable calendars. For a single location, the pricing is as follows:
- 1 bookable calendar=$30 per month
- 2 bookable calendar=$40 per month
- 3 bookable calendar=$50 per month
- 4 bookable calendar=$60 per month
- 5 bookable calendar=$70 per month
- 6 bookable calendar=$80 per month
- 7+ bookable calendar=$90 per month
These plans cover only basic features. Vagaro also offers add-on features like payments, marketing, forms, and live streaming. However, for multi-location businesses, you can get a quote.
What is Virtuagym suitable for?
Unlike Vagaro, Virtuagym, as the name indicates, is a fitness-special software. With the intent to empower fitness businesses, boutiques, personal trainers, and gyms, it offers a complete solution. Understanding the needs of gym owners and trainers, it includes management features.
Offering a great variety of features makes it a suitable choice for small to medium and large-sized businesses. Besides, Virtuagym can also be used for corporate and personal use. However, its made to simplify how businesses operate. So, Virtuagym is a familiar name that allows businesses to streamline operations and grow better.
What does Wellyx offer?
As Wellyx is award-winning software equipped with essential tools to boost business growth, let’s see what makes it so prominent among the software options. So here is what Wellyx offers:
- Custom mobile app
- Overrefined class scheduling
- Seamless lead management
- Marketing tools to engage clients
- Uninterrupted transactions
- Centralized reporting
- Videos-on-demand
- Multiple options for bookings
- Monitor and control access 24/7
Make the switch and witness a transformative impact on your business
Join the global community of thousands of fitness businesses that have partnered with Wellyx to drive their growth.
Have questions?
24/7 World Class Support
Our dedicated experts will support your goals every step of the way. Available by call, email, and support tickets.
Unlimited Training
We provide unlimited training until you are comfortable with the software and then offer regular growth consultations.
Setup & Data Migration
Priority setup and data-migration is a free service that we provide for a smooth and easy transition.
No Contracts
We do not tie you into long term contracts. There are no signup or cancellation costs, just a single manageable subscription fee.
What features does Virtuagym offer?
Virtuagym, being a fitness business software, allows a great variety of features that cater to the management. Some of them are as follows:
- Membership management
- Scheduling
- Payment processing
- Marketing tools
- Lead management
- Analytics
Having the much-needed features in place makes it easy for fitness owners to run their businesses, streamlining everything in one place. However, these features are limited in terms of customization and functionality.
What are users’ opinions about Virtuagym?
People have mixed opinions and experiences with Virtuagym. Some people on software ranking websites like Capterra, G2, and TrustPilot have said both positive and negative reviews. Users like its interface, support team, booking, and scheduling features. It is great for individual trainers and coaches for limited usage.
However, it is not a good option for mid-to-large-sized businesses. Virtuagym users who have been using it for 12 years find it lagging behind competitors, as there is no AI to smarten up the processes. Even the software lacks quite basic features like limiting membership sales, tracking payment status, etc.
Some end-users complain that Virtuagym does not fit for purpose. Some frustrated users even call it an absolute scam as they don’t offer the features they show in the demo, and the fee is 4x more than other competitors. So, for small gyms, it not only costs money but also hurts their members’ trust and experience.
How much does it charge?
Unlike Vagaro, Virtuagym does not mention a clear pricing plan. You will need to request a demo and pricing details. However, some of the reviews show that the price they charge is $400 monthly. You might also have to sign a 3-12 months contract with them, which Virtuagym users highly discourage.
Wellyx Pricing plan
Being able to meet the business needs of a wide range of industries, Wellyx feels pride in serving value and efficiency to the businesses. With the motive to upgrade the industry operations and management, it stands as the budget king with the most economical pricing plans.
Based on business needs and size, it offers three types of monthly plans as follows:
- $USD - US Dollar
- £GBP - British Pound
- A$AUD - Australian Dollar
- €EUR - Euro
A good range of features is included in each plan. However, branded apps, custom WordPress websites, and SEO services can be added as per the business needs. Still, it wins over other software in providing the best features and functionality in an affordable range.
Which one is best?
If we look at Vagaro vs Virtuagym on the basis of features, functionality, customer support, and pricing, the difference is clear. Vagaro caters to multiple industries but lacks one of the most important features for gym owners: an access control system. On the other hand, online reviews of Vagaro and Virtuagym show the buggy and glitchy software. In terms of pricing, Vagaro seems economical, but the sudden price hikes are problematic. The same goes for Virtuagym, which locks users into long-term contracts that make it a costly and unforgivable mistake.
Among this all, Wellyx comes as the most budget-friendly software that understands the needs of gym owners. Being built by fitness professionals, every feature covers every aspect of running a gym business. Similarly, our customer support does not drive you crazy; rather helps you 24/7 with any issues and technical problems. Since Wellyx is one of the most trusted software, it delivers precisely what is shown in the demo. Never wonder why our users never leave once they have signed up?