On average, opening a gym costs from $6,000 for a basic gym space to $100,000 for a large commercial gym. However, the exact investment to open a gym depends on multiple factors: location, space size, type of gym, equipment choices, staff, and ongoing operational expenses.
But whether you are opening a gym driven by passion or plan, a detailed cost breakdown helps you make smart financial decisions. Without it, overspending on equipment, rent, or marketing can derail your business before it starts.
To save you time and the effort of researching, this guide breaks down all the expenses, from one-time setup to ongoing costs. So you’ll have a thorough idea of what it truly takes to open a gym.
What do you need to start a gym business from scratch?
When starting from scratch, a business plan is a must. It is the foundation of your gym that works like a blueprint for success. It’s where you ideate, create, and implement strategies for your gym.
A well-prepared plan helps you secure funding, allocate resources, and stay on track with your goals.
Now, you might be wondering what a gym business plan includes, so it covers:
- Executive summary: Your mission, vision, and unique positioning.
- Company overview: Legal structure, ownership, and location.
- Market research: Fitness trends and target demographics.
- Consumer insights: Pricing and packages that appeal to your members.
- Competitor research: What local gyms offer and where you can stand out.
- Financial projection: 3-5 year revenue forecast.
- Funding request: propose how much capital you need, and how it will be used.
- Marketing and Sales: Membership drives, retention, and promotions.
- Staff and management: Key roles and payroll allocation.
The earlier you work on your gym business plan, the better it is to estimate costs and attract investors. But skipping this step is risky.
While some gym owners skip this first step, later the vagueness haunts them when they have no solid piece to look back to. Because a business plan is not just paperwork done to look fancy, it helps you start strategically and stick to your mission and goals in the right direction.
Which factors affect the cost of opening a gym?
Here are the factors that influence the cost of opening a gym:
- Space & size: A bigger gym needs more square footage and equipment than a small gym.
- Location: A prime city-center lease is pricier than a suburban warehouse.
- Lease vs. Purchase: Leasing is cheaper upfront, owning builds long-term value.
- Equipment: Branded new equipment is costly. But refurbished or used gear is a good money-saving option.
- Types of gym: Boutique studios like yoga or Pilates cost less than full-service gyms or big-box gyms.
- Staffing: Trainer-to-member ratio affects salary costs.
- Technology: Gym software reduces admin labor, but adds subscription fees.
If you’re still debating whether to own vs. rent your gym space? Both owning and renting have pros and cons in terms of initial cost, autonomy, profitability, and maintenance. But you can choose what suits you best according to your budget and gym size.
Similarly, buying equipment for your gym is an important step to take. Purchase your gym essentials from the best brand for gym equipment in town.
However, for small gyms with limited capital, brand new equipment can be costly. You may not need every type of gym equipment at this level. So maintain a list of the essential equipment for your gym and buy only those. Smart gym owners even opt for well-conditioned used gym equipment. With little maintenance, they save up a good portion of money. You too can try this.
What does the average gym start-up cost include?
Here’s what you need to budget for when opening a gym in 2025:
| Expense category | Estimated cost (2025) |
| Lease/property deposit | $2,000 – $15,000 |
| Gym licensing & permits | $500 – $2,000 |
| Insurance | $2,000 – $6,000 |
| Renovations & build-out | $5,000 – $30,000 |
| Gym equipment | $10,000 – $30,000 |
| Branding & initial marketing | $2,000 – $8,000 |
| Gym management software | $100 – $500/month |
What is the one-time cost to open a gym?
One-time costs include initial setup and purchases such as:
- Property deposits or down payment.
- Renovation (flooring, mirrors, sound systems).
- Initial equipment purchase.
- Business registration & permits.
- Website and brand design.
- Pre-launch marketing.
The estimated one-time startup cost in 2025 could range between $20,000 – $80,000+.
What is the cost of operating a gym?
Operating costs are monthly expenses needed to keep your gym running. And these monthly operational expenses include:
| Operational expense | Estimated monthly cost |
| Rent/mortgage | $2,000 – $10,000 |
| Utilities (Electricity, Water, Internet, HVAC) | $1,000 – $3,500 |
| Insurance premiums | $200 – $500 |
| Cleaning & maintenance | $500 — $2,000 |
| Payroll | $5,000 – $15,000 |
| Marketing & ads | $500 – $2,500 |
| Software subscriptions | $100 – $500 |
Estimated monthly operating cost in 2025: $10,000 – $30,000+.
What are the maintenance costs to consider when starting a gym?
Maintenance costs are an essential and unavoidable part of keeping your gym running. It protects your investment and keeps members happy with equipment, space, and everything.
- Equipment servicing & repairs: $500 – $2,000/month.
- Replacing worn gear (mats, cables, benches): $2,000 – $5,000 annually.
- Cleaning contracts & supplies: $500 – $1,500/month.
- HVAC/Plumbing repairs: $1,000 – $3,000 annually.
- Software & tech updates: $100 – $300/month.
Rule of thumb: Set aside 5-10% of monthly revenue for maintenance.
How do staffing costs affect opening a gym?
Your team is essential, but costly too. Do the math beforehand and find the trainer-to-member ratio. Identify the necessary roles according to the gym type and size, and then hire staff accordingly.
Typically, staffing expenses include:
- Trainers & instructors: $3,000 – $8,000/month.
- Front desk / Admin staff: $2,000 – $4,000/month.
- Cleaning staff: $1,000 – $2,500/month.
- Manager/supervisor: $3,000 – $6,000/month.
On average, staffing makes up 20-30% of your total operating budget. So, balance the staffing cost with the gym pricing strategy for break-even analysis and profit margin.
How can gym software reduce admin costs?
Gym software is one of the smartest ways to reduce labor costs and streamline operations. With the right tools and built-in features, it lets gym owners and staff automate and run operations that would otherwise consume 20 hours every week. Here’s what it does:
- Automate member check-in & access.
- Handle recurring billing & invoices.
- Manage staff scheduling.
- Track performance & member engagement.
- Run automated marketing campaigns.
So, instead of hiring multiple admin staff, you can run operations with one manager + software. That saves thousands annually.
What’s the average cost to open a gym?
Here is the final breakdown considering the type and size of gyms:
| Type of gym | Estimated cost in 2025 |
| Small studio/Garage gym | $6,000 – $20,000 |
| Boutique fitness studio | $25,000 – $60,000 |
| Mid-sized commercial gym | $50,000 – $100,000 |
| Large industrial/franchise gym | $100,000 – $250,000+ |
The best strategy is to start lean, invest in essentials, and scale gradually. Gym management software helps cut costs and boost efficiency right from launch.
Final takeaway
Opening a gym in 2025 requires careful financial planning. From startup investments ($20,000–$80,000+) to monthly operations ($10,000–$30,000+), costs can vary widely based on location, size, and gym type. With the right planning, smart equipment purchases, and efficient software, you can open a profitable fitness business that scales sustainably.