How good software makes it easier to manage your spa staff

The spa industry is ever-changing, and so should your spa staff. However, one thing that can remain constant is your ability to manage staff.
Adapting the way you manage your staff can be a business-changing decision, until now you may have drawn up rotas with pen and paper or even relied on the honesty and reliability of your staff. This can be prone to human error and inconsistency of service.

Advances in technology make management of staff so much easier, whether you are a small business or a large spa offering many services your business can be run more effectively.
Staff management software can help your spa perform better, by operating a more effective and efficient day-to-day program of services.
Software is leading the way in regards to supporting people to adapt their business. Within your spa the way you manage your staff on a daily will ultimately determine the success of your business.

Managing your staff schedules is a critical component in effectively managing your spa; this is where employee staff software comes in. This software is flexible to managing staff tasks, strengths, weaknesses, skill sets, and relationships with clients; allowing your spa to perform at its best.

Empower Employees

Empowering your staff is crucial to maintain good relationships, boost staff morale and encourage a more cohesive working environment.
By building up a staff working schedule in a collaborative way is much more inclusive and supports your staff group. Staff management software helps you to adjust their schedules and rotas to suit yours, theirs and the salon’s needs. The software also remembers and makes suggestions on future scheduling, making this task even more fast and effective. Efficient staff scheduling is a key aspect to staff happiness, boosting productivity and improving staff loyalty at your spa business.

Recruitment Process

Recruiting staff is a costly and time-consuming process. Software at your spa ensures you are efficient at recruiting new staff. The software can make creating jobs, duties and roles a lot easier by entering in essential and desirable skill sets. It holds a CV and matches skills and qualifications specifically to the needs of your spa. This supports your business to find and recruit appropriate types of people, personalities and skills for your business.

Real Data

Staff software enables you to receive live and accurate real time data on your staff. The your spa software can gather gives you reports and stats that can generate budgets, timesheet costs, sales and other influences your staff have on the running of your spa business.

At the helm of a busy spa it is tempting to spread your duties to thinly across your business. This exposes your roles to lack in quality and attentiveness. Staff software enables you to save on labour hours, it can create rotas and schedules instantly, something that normal would take you hours to do by hand. Furthermore with real time data you can build your ways of working around up to date and current reports. Spa staff software allows you to auto-schedule your staff and predicts busy periods on a weekly, daily and yearly basis. These predictions can be made from real time and historic data to allow you to provide the necessary staff coverage.

Mobile Management

Managing your staff anywhere and everywhere is an attractive prospect to many spa owners. The business changes from day to day and is constantly evolving. Staff sickness phone calls can quickly change the makeup of the day and need covering.
Having the staff schedule software to hand and mobile is very effective at covering the necessary needs of your business. The spa software can provide a mobile solution to updating staff schedules and rotas at your fingertips. The software can even send staff reminders and notifications on their hours, upcoming events, shift patters, cover request or any changes to the schedule. This technology can keep your spa business in tip top condition.


The spa industry is always addressing the legality and health and safety elements to the services and treatments we provide to our clients. And, although this is in our best interest as a business it is often difficult to track all the updates to policies and procedures year after year.
However, staff software can provide automatic updates to documents, policies and procedures; so you as the spa owner and your staff can regularly renew your skills and knowledge in certain aspects of the business. As the spa owner the software keeps you to date and compliant with real-time alerts for new laws and policies, flagging up when staff training or awareness is required.

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