10 Best spa management software

For spa owners, there is always more on plate everyday. From managing appointments and clients to juggling inventory, and payments, the workload is endless. Just a little mistake, like a double booking or a missed payment, and your spa repute is damaged. 

However, the global spa industry is valued at $88 billion and is projected to grow by 17%. This means the potential for your spa growth has never been this great. But this happens only when you have adopted a smart approach to managing your operations. 

So, how can you work smarter, not harder? The answer lies in adopting one of the best spa software systems. It will allow you to focus on things you enjoy while the software streamlines the rest. In other words, only the best spa management software salvates you from the chaotic double bookings, inventory shortages and mismanaged finances. 

To help you get started, we have rounded up the 10 top spa software systems to consider in 2025. Read on to discover the best one for your spa. 

1. Wellyx

Wellyx, an all-in-one spa management software, tops the list for a reason. It is designed to replace manual work with operations done with a few taps. Wellyx empowers spa professionals to focus on what truly matters: enhancing client experience and boosting efficiency. No matter how big or small the spa is, Wellyx offers a complete solution for your spa’s seamless management. 

Additionally, this next-generation all-in-one software is not only packed with features but also has the human-centred design. With minimal training, spa owners and staff can easily navigate and configure your data. This makes it accessible for those new to the digital tools. And the best thing is, its feature-rich interface eliminates the need for external tools, consolidating your spas operations into one platform. 

It is a complete solution for operations, sales, marketing, and boosting customer experience. Spa clients can book appointments online and be notified, so you won’t have to remind them. Similarly, you can grow your bottom line profit using multiple payment options like Stripe, PayTabs, and GoCardless. This way, you can easily process payments anywhere, anytime. 

Moreover, managing inventory is never a problem. You can also track your inventory using Wellyx’s spa inventory feature. This way, you can retain the perfect balance in your spa operations while entertaining your spa clients. The spa owner’s favorite and much-needed thing is a built-in marketing module. It lets you implement your marketing plan using Wellyx’s best spa marketing features in a personalized manner. You can create journeys, pop-ups, and email campaigns. This way, you can entice and inform your clients with newsletters to announce upcoming promotions and special offers. Besides this, Wellyx also includes features like rewards and loyalty programs to boost your client base and instill loyalty. 

If you want to leverage these features but in your style, Wellyx offers branded mobile apps. With a custom-branded mobile app, you can enhance your brand’s digital presence. Every feature Wellyx offers is made keeping the user-end perspective in mind. This means from bookings to payments to messages and marketing, we have features that work best. 

Things to count on

• User-friendly interface
• 24/7 customer support
• Online scheduling
• Secure POS system
• Staff management
• Automated marketing 
• Lead management 
• Digital forms
• Gift cards

Pricing plans

Based on spa business size and needs, Wellyx offers 3 pricing plans, including:

• Excel: $149 per month
• Exceed: $199 per month
• Ultimate: $249 per month

These plans include features according to spa size. Wellyx also offers flexible plans and discounts to help small spas grow. Lastly, it doesn’t require a long-term contract and never has hidden charges. 

2. Mangomint

Mangomint is the best appointment scheduling software for spas that is top-rated for its virtual waiting rooms. By allowing clients to self-check in through virtual doors, it offers a great customer experience. Leveraging it, communication and workflow are seamlessly managed without overflowing clients in spa. 

Additionally, spa staff can easily track clients and their current status. This ensures smooth appointments while managing spa therapists’ schedules. 

Things to count on

• Self-check-in
• Automated notifications
• Reminder via text or email
• Staff management 
• Real-time insights 

Pricing plans

Mangomint offers 3 pricing plans:

• Essentials: $165 per month (suitable for small team)
• Standard: $245 per month (suitable for salons and spas)
• Unlimited: $375 per month (suitable for large businesses)

These plans vary depending on the size of the spas. However, the virtual waiting room feature is not available in the basic and Essentials plan. 

3. Square

Square comes as the best POS system for spas. With its flexible approach, it allows spa owners to start selling services and accept payments from clients. From tracking inventory to receiving payments, it allows spa owners to grow with quick and safe payment processing. 

Additionally, Square is flexible POS software for spas regardless of size and team members. Even if you’re a small spa team, Square can manage your payments and sales. 

Things to count on

• Payment processing
• Tracking sales and inventory 
• Secure payment processing
• Contactless payment 
• Easy to integrate with POS hardware

Pricing plan

Square does not have a rigid pricing plan, but it charges a specific processing fee of 2.6% + 10 cents for every payment. It charges you as you grow your spa using Square POS software. 

4. Vagaro

As a small business spa software, Vagaro is the best spa booking software among various spa software systems specializing in online booking. It allows clients to schedule appointments easily, elevating their experience. 

Additionally, Vagaro allows you to customize your booking system. This way, you have complete control over the time limit and accept, reschedule, and deny appointment requests. 

Things to count on

• Customizable online spa booking software
• Integrates with Google & Apple Maps
• Online booking widget
• Vagaro app for online booking

Pricing plans

Vagaro pricing plans vary depending on the number of locations. For a single location, the price depends upon the number of bookable calendars:

• One calendar: $30 per month
• Two calendars: $40 per month
• Three calendars: $50 per month
• Four calendars: $60 per month
• Five calendars: $70 per month
• Six calendars: $80 per month
• Seven calendars: $90 per month

However, for the multilocation or enterprise-level spa business, you will need to request a quote. 

5. WellnessLiving

Wellnessliving is among the best spa software systems, and it is popular for its custom client app. Having a custom client app empowers spa owners to make their clients’ experiences memorable.  

With a special focus on clients, it gives clients the freedom to access your spa from their personal devices. Consequently, a branded mobile app helps spas increase sales, boost retention rates, and gain more brand recognition. 

Things to count on

• Clients’ profile management
• Custom forms
• Real-time booking and scheduling
• Client retention program
• Booking insights

Pricing plans

Basically, WellnessLiving offers 4 business plans, including: 

• Starter: $99 per month
• Business: $199 per month
• Business Pro: $349 per month
• Enterprise: Request a quote

However, none of these plans include the branded client app. The basic version of the app is free, but for white-label client apps, it charges $189 per month. 

6. Zenoti

Zenoti is also among the top spa software systems known for its reward and retention features. For a spa, having clients return to your business is a win, and Zenoti makes it happen. 

Zenoti empowers with the best features that boost engagement and drive retention, making clients come back for more. You can also set up point promotions to boost your sales and offer flexible loyalty programs. Lastly, it allows you to track your clients and notify them when they are eligible to redeem the points.  

Things to count on

• Multilocation redeemable rewards
• Simple tracking
• Flexible programs
• Easy to set up
• Automated notifications

Pricing plans

Zenoti does not mention a clear-cut pricing plan. Instead you have to book a demo to get a quote according to your spa needs. 

7. Fresha

As a small business spa software, Fresha is one of the best spa software systems. Fresha comes as a practical scheduling software for spas. With its simple approach, it makes scheduling a far easier task. 

It allows spa owners and staff to manage their schedules without running behind. This way, you can keep your operations regulated without any hassle. 

Things to count on

• Spa online scheduling software
• Calendar management 
• Spa therapist management
• Payment processing

Pricing plans

Fresha does not have a typical subscription-based pricing plan. However, there is a specific fee and terms and conditions for the online booking fee, which is 4.90% + AED 0.75 per online transaction. 

For communication and marketplace bookings, it charges AED 0.15 and 50% one-time commission, respectively. 

8. Salonist

Salonist is one of the best custom forms software that specializes in replacing paperwork with an automated system. Leveraging it, you can manage legal waivers and sign-up forms and save details automatically against your client’s profile. 

With Salonist custom forms, you can easily create, regulate and update information without spending hours on manual work. 

Things to count on

• Drag & drop form builder 
• Add custom options
• Performance tracking
• Link to customers’ profile

Pricing plans

Salonist offers 3 pricing plans:

• Essential: $490 annually 
• Advance: $990 annually
• Expert: $1490 annually

These plans vary depending on the access to features. However, the consent forms feature is available only in the expert plan. 

9. GlossGenius

GlossGenious is the best marketing software for spa businesses that excels the business growth. Having the best marketing tools in one place allows spas to expand their reach and bring in new clients. 

With tools like email marketing and SMS, spa owners can build campaigns that drive results. The system also integrates with social media to allow clients to book directly from their social handles. 

Things to count on

• Email marketing tools
• Booking via SMS
• Book through social media
• Social media integration 

Pricing plans

GlossGenius offers 3 pricing plans, including:

• Standard: $24 per month
• Gold: $48 per month
• Platinum: $148 per month

These plans are suitable for solopreneurs and small- to-mid-sized spas. However, the marketing module has limited features in the first two pricing plans and unlimited in Platinum. 

10. Mindbody

Mindbody is one of the pioneers of spa software systems. It is suitable for spas that want to analyze insights and make data-driven decisions. Mindbody is known for its reporting software, which allows spa owners to analyze their business performance and gain insights. 

Having a clear picture of your business, you can track what works best for your spa and what does not. It also allows spa owners and managers to optimize operations.  

Things to count on

• Performance metrics
• Optimize operations
• Accessible reporting 
• Trackable revenue sources

Pricing plans

Mindbody has 4 plans:

• Starter 
• Accelerate 
• Ultimate
• Ultimate Plus

Mindbody does not mention clear pricing details but mentions the starting point of $169 monthly for one location. However, each plan has some basic reporting features, which unlock as you upgrade the pricing plan. 

Final notes

All of these spa software systems offer something best in their own way. However, if you want to streamline your spa management and have everything in one place, you need software that is all-inclusive and fits perfectly with your spa needs. For that, Wellyx is the one you should consider. 

See if Wellyx can help you with its all-in-one spa software.