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How Much Money Can I Save Using Fitness Studio Software

How Much Money Can I Save Using Fitness Studio Software

To ensure a business’s success, owners make smart decisions that help them deliver a more remarkable user experience to their clients. These smart decisions also help them cut costs related to manufacturing the product or delivering services to their clients. So the business owners can declare their business profitable and make further investments for expansion. Otherwise, if a business fails to generate profits, it leads to the closure of that business. 

Similarly, the same concept is implemented in a fitness center. As a fitness studio owner, you always want your center to grow and attract more fitness freaks. Thus, to ensure the success of your business, you have to make smart decisions to attract the target audience and give them the fitness experience they deserve. If you want to attract the target audience to your studio, you have to make sure you have done the required market research to help you understand what the audience wants. 

Apart from conducting market research, you also require fitness studio software that aids you in streamlining studio operations while saving costs to declare your business profitable. If you fail to make a smart decision regarding the target audience and fitness studio management software, your competition will stand out in the industry, leading to the closure of your center. 

However, this might raise a question: How much money can you save if you use fitness software in your gym? The answer to this question is not as easy as it seems. It requires cost calculation depending upon the feature that the software solution provides. Here, we are going to discuss the essential features of software for fitness studios that aid you in saving a handsome amount to ensure the profitability of your business. 

Cost-saving features of fitness studio software 

Fitness studio software offers various essential features that can aid fitness studio owners like you to streamline your center operation with just a few clicks. From class schedules to online bookings, from secure payment processing to lead management, you can manage each aspect of your studio. 

These features help you save time so you can spend it fostering connections with your members for long-term success. They are also cost-effective and help you save several hundred dollars while ensuring a remarkable fitness experience for your members. Here are the features that help you save the cost for ensuring the success of your business. 

Access control 

Access control fitness studio management software

One of the prime features of fitness studio management software is access control. This feature enables you to ensure a secure environment for your members while performing the workout. They don’t have to worry about trespassing and also help you ensure the security of your studio equipment. Moreover, having an access control system in your gym also aids you in running your business 24/7, giving flexibility to your members to enter the fitness studio according to their availability. 

As per Entegrity Smart Property Systems, the average cost to ensure the security of your studio with professional installation can range between $1000 and $3000 per door. Moreover, you also have to spend an additional $3 to $10 per card or $5 to $50 for a key fob system. So, having fitness studio software in your studio enables you to save on access control system costs. 

Digital forms 

Another important feature that a software solution provides is digital forms. These forms enable your members to register easily. Digital forms are easily accessible from the dashboard, ensuring the registration of the potential lead in your member. Moreover, these forms help your members register from anywhere, anytime. Having built-in forms in the software helps you reduce the cost of the paper that you have to use to register your members in your studio.

As per TCS Digital Solutions, digital forms in the software help you save between $500 and $750, depending on the studio’s requirements and whether you are ordering forms for a single gym or franchises. Thus, having a software solution in your fitness center helps you reduce the cost of making registration on paper. 

Marketing tools

Marketing is essential to spreading awareness about a business and how that business is helpful to the target audience. So, if you want to attract fitness freaks to your fitness center, you have to ensure that you run marketing campaigns for your business. Fitness studio software has built-in marketing tools to help you implement effective strategies to attract new members to your gym. 

As per Two-Brain Business, fitness studios have to spend a budget of $2500-$3000 to run marketing campaigns. With built-in marketing tools, you can save this marketing cost, as you can send emails to potential leads and run ads on different social media platforms at the subscription cost of the fitness studio software. 

Lead management 

Effective marketing strategies for your fitness studio help you attract an online audience in the form of potential leads. To ensure a potential lead’s conversion, you have to track it and communicate via SMS or email. Software for fitness studios has a built-in feature that helps you manage the lead effectively and increase the chance of lead conversion. 

According to Loud Rumor reports, lead management services can cost between $7500 and $10,000. Thus, using a built-in lead management feature can help you save costs and increase the chance of lead conversion for your gym. 

Gift cards

Gift cards fitness studio management software

To foster a sense of belonging among your members, you have to ensure that you send gift cards on special occasions such as Christmas, birthdays, etc. These gift cards help you spread word-of-mouth marketing and enable you to gain your members’ trust and loyalty. However,  Designing and printing gift cards for special occasions can cost a budget. The cost of designing and printing gift cards can vary depending on the size of the card. 

As per Plastic Resource research, the cost of a gift card ranges between $3 and $5. Thus, using gift cards’ built-in feature helps you save on this cost and aids you in gaining your members’ trust and loyalty. 

Online booking 

Another feature of the fitness studio management software that aids you in saving costs and ensuring a remarkable fitness experience for your members is the online booking feature. This feature enables your members to book classes as per their availability. If you manage all the bookings for your fitness studio, you have to spend endless hours along with the budget. You have to sit at the desk and take the phone calls all day. Otherwise, you have to hire a person dedicated to making bookings. 

According to Leap Scholar’s research, hiring someone to make manual bookings can cost around $1800 to $2000 per month. Thus, this online booking feature helps you save around $2000 per month and also provides a remarkable fitness experience for your members. 

Amount of money you can save 

Features Average amount 
Access control $1000$3000/ per door $5$50 per keyfob
Digital forms $500$750/ month
Marketing tools $2500$3000/month
Lead management$7,500$10,000/month
Gift cards$3$5/card
Online bookings $1800$2,000/month
Total $13,800-$18,750

Final thoughts!

If you want to ensure the success of your studio, you have to make an investment in buying a subscription to fitness studio software. The software solutions help you provide a remarkable fitness experience for your members and also help you make smart decisions for your business. 

Moreover, using fitness and gym management software in your studio can help you save between $13,800 and $18,750. This amount can help ensure the success of your business and enable you to make further investments in the expansion of your fitness studio.