Running a dance studio is not just about teaching pirouettes and power moves. Class schedules, late payments, overlooked instructors, and endless admin work eat into your passion. One minute, you are choreographing routines; the next, you are drowning in spreadsheets.
That’s where dance studio software comes in. It promises to simplify everything: registrations, payments, payroll, and communication. But when you start looking at prices, things get confusing fast. Some software costs as little as a few cups of coffee a month. Others charge more than your studio’s rent.
So, what’s the actual cost? And is it worth it?
Let’s get into it.
What is dance studio software?
Before discussing price, let’s talk about what dance studio software does. It’s not just a calendar, it’s more than that. The best platforms handle:
- Class scheduling: No more double bookings or last-minute changes that confuse your students.
- Online registrations: Let students sign up anytime, anywhere. No paperwork. No phone calls.
- Billing & payments: Automate invoices, track late payments, and even set up auto-pay.
- Payroll management: Pay your instructors on time without drawing in spreadsheets.
- Communication tools: Send updates, reminders, and announcements.
If you are doing all of this manually, you are losing time that could be spent growing your studio. A good software solution can automate these tasks, helping you focus on what you love: teaching dance.
How much does dance studio software cost?
Pricing varies depending on features, studio size, and how the software is structure. Here’s a breakdown of standard pricing models.
- Subscription-based pricing
Most dance studio software follows a monthly or yearly subscription model. This makes budgeting more manageable.
Price range: $25-$250 per month.
Best for: Studios that want flexibility and automatic updates.
Example:
- Wellyx starts at $99/month and includes unlimited students.
- Jackrabbit Dance starts at $49/month for 100 students, increasing as your student base grows.
- Per-student pricing
Some dance studio software charges on the number of active students. This is great if you just started the class, but it can get expensive as you grow.
Price range: $1-$5 per student per month
Best for: Small studios looking to control cost initially.
Example:
- Jackrabbit Dance charges around $49/month for up to 100 students and increases as you add more students.
- One-time license fee
A few providers offer a one-time purchase instead of a monthly subscription. While this means a larger upfront cost, you might save in the long run.
Price range: $500-$5,000+(One-Time)
Best for: Large studios that want to own their software outright.
Example:
- Some custom-built solutions charge a one-time fee but may require additional costs for updates and support.
What else affects the price?
Aside from the base cost, other factors can affect how much you pay for dance studio software.
- Advanced features
Basic plans come with scheduling and payment tools, but expect to pay more if you need extras like a mobile app, marketing automation, or detailed reporting.
Cost: $20-$100 extra per month
- Payment processing fees
If your software accepts credit card payments, there will be transaction fees. Most providers charge around 2.9%+0.30 per transaction (similar to Paypal to Stripe).
Cost: Varies based on the number of transactions.
- Customization & integrations
Want your software to match your brand? Need it to sync with QuickBooks? Some providers also charge for these customizations.
Cost: $100-$1,000+ (one-time)
- Customer support
Most software includes standard support, but if you want priority support, phone assistance, or a dedicated account manager, you may need to pay extra.
Cost: $10-$50 per month
- Setup & training fees
Some software charge a one-time setup fee or offer training sessions for your staff.
Cost: $100-$500 (one-time)
Is it worth the investment?
Let’s talk numbers. A study by Software Advice found that businesses using automation tools reduce administrative workload by 40%.
Let’s say your software saves you 10 hours per week. If your time is worth $25 per hour, that’s $1,000 in saved time every month, far more than the cost of the software. But beyond money, it’s also about peace of mind. No more chasing late payments. No more messy spreadsheets. Just a smooth-running studio.
How to choose the right software for your studio
With so many options, how do you pick the right one?
- Assess your needs
List the most significant pain points in your studio. Do you struggle with late payments? Scheduling headaches? Find a solution that fixes your specific problems.
- Compare features vs. cost
More expensive doesn’t always mean better. Some affordable options have everything you need.
- Look at user reviews
Check what other dance studio owners are offering. Software with good reviews is usually a safer bet.
- Try before you buy
Many dance studios offer free trials or demos. Take advantage of them to test usability and features.
- Check for scalability
Your studio will grow. Pick software that can handle more students without skyrocketing in price.
Top dance studio software & pricing (2025)
Here’s a quick look at popular options:
| Software | Starting price | Best for |
| Wellyx | $99 per month | Small, medium and large studios with multiple location |
| DanceStudio-Pro | $45 per month | Small & medium studios |
| Jackrabbit Dance | $49 per month | Growing studios |
| IClassPro | $129 per month | Multi-location studios |
| Fitune | free-$249 per month | Studios needing a client app |
Final thoughts
Dance studio software is not an expense. It’s an investment in efficiency, growth, and sanity. Whether you are a small studio just starting out or a large one managing hundreds of students, the right software will save you time and help you scale.
So, how much should you pay? It depends on your studio’s size, needs, and budget. But one thing is certain. Doing everything manually will cost you far more in time and stress.
Take your time, compare options, and choose a solution that fits your business.